Assistant Finance Director

Responsible for the oversight and administration of basic day-to-day financial operations of the Finance Department. This includes ensuring bills, City, Library and pension payroll are processed and paid timely and accurately. Also responsible for the oversight of reconciliations and financial reporting. Responsible for maintaining the integrity of City financial systems and providing professional assistance to City Departments.

• Responsible for the coordination and oversight of all accounts payable functions. This includes supervision of the Accounts Payable Coordinator, review of finance invoices within purchasing policy authority and invoice delegation.
• Responsible for the management and oversight of City and Library payroll processing functions. This includes the supervision of Payroll Specialist, detailed review of payroll, detailed review of monthly pension payroll, review of 941 returns and other tax documents.
• Responsible for month and quarter end functions including delegating journal entries, reviewing and posting general journal entries, reviewing bank reconciliations, reviewing month end reports, reviewing treasurer reports and other cash investment reports, and ensuring month end is closed within established deadlines.
• Responsible for all functions surrounding annual financial audits and year end reporting. This includes being responsible for the delegation and review of audit work papers, coordination of annual OPEB and actuarial reports, IDOI reports, performing year end close in MUNIS, GATA filings, and review of tax forms.
• Assists in annual City-wide budget functions including preparation and review of budget areas, review of salary and health insurance work papers and attending budget committee and budget Council meetings.
• Responsible for administration of finance functions in City ERP MUNIS and time keeping system Executime.
• Assists with the management and coordination of fiscal services and systems of the City to include, budget process, accounting system, payroll system, utility billing, parking system administration, annual audit, risk management, insurance procurement, general administrative services, and tax increment financing administrative support services.
• Coordinates and/or assists in the completion and implementation of special projects and studies.
• Plans, organizes, supervises, reviews, and evaluates the activities of professional, technical and office support staff and supervisors.
• Contributes to the overall quality of the Finance Department's service provision by developing and coordinating work teams and by reviewing, recommending, and implementing improved policies and procedures.
• Reviews cash balances and transfers funds as necessary to fund payroll, accounts payable and other expenditures.
• Develops financial policies and procedures to include, revenue, economic incentive, purchasing and investment policies and internal audit control procedures.
• Provides analysis and recommendations for the administration of department programs.
• Prepares a variety of written correspondence, reports, procedures, and other written materials.
• Directs the maintenance of accurate records and files.
• Assists in selection of staff and provides for their training and professional development; interprets City policies and procedures to employees; ensures effective morale, productivity, and discipline of department staff.
• Confers with members of other departments regarding departmental or City-wide financial and administrative requirements and solutions; facilitates the resolution of problems and the development of coordinated policies.
• Attends and participates in Boards and Commissions including Police and Fire Pension boards and Finance Committee meetings. This includes preparation of meeting minutes and other items as assigned for Finance Committee.
• Uses standard office equipment, including a computer, in the course of the work; may drive a motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit off-site City locations.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
• Regular and reliable attendance is an essential function of this role.
• Serves as Acting Finance Director in Finance Director’s absence.

Bachelor's degree in finance, accounting, public administration, or a field related to the work AND five years of professional…