Program Assistant, Elon in DC

Program Assistant, Elon in DC

Location:

Elon University Campus

Title:

Program Assistant, Elon in DC

Position Type:
Temporary

Days Per Week:
Monday - Friday

Hours Per Week: 25

VP Area:
Office of the Provost and Academic Affairs

Department:
Global Engagement

This position reports to the Director of Study USA and provides on‑ground support for students participating in Study USA Washington, D.C., a summer program in Washington, D.C. The role serves as the secondary point of contact for student assistance and program coordination, supports alumni engagement, and collaborates with the Student Professional Development Center (SPDC) to facilitate networking opportunities for students and alumni in the Washington, D.C. area.

The 10‑week program runs from May 26 to August 1, 2026, with the candidate living full‑time in Washington, DC, from May 24 to August
1. Evening and weekend work is required. The position also assists the D.C. faculty director and the Study USA director in creating a robust program calendar for students, starting February 2nd (virtually).

The program assistant is housed with the program participants in an apartment building located in Washington D.C. A transportation card is provided for the duration of the program. Mandatory training in Elon's Student Life, Student Care and Outreach, Title IX, the Clery Act, and Inclusive Excellence policies and protocols is provided before the program’s start date. This position is compensated and receives free DC housing.

• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment, and our Division I Phoenix athletics.
• Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Bachelor’s degree.

• Support for Elon in D.C. Student Program – Serve as primary contact for student concerns and well‑being for 20‑30 students enrolled in the Study USA D.C. summer program; coordinate with the Office of Student Care and Outreach; refer students to appropriate resources; provide crisis management and 24‑hour on‑call support in case of emergencies.
• Assist the Study USA Coordinator and the D.C. faculty director in creating a robust program calendar in the spring leading up to the summer; connect with campus partners for community service, wellness, professional development, and alumni events.
• Communicate with providers and manage all logistical aspects of Study USA D.C. programming and course‑related excursions: confirm reservations, coordinate travel, buy tickets; communicate with students weekly via email and Group Me; assist with move‑in and move‑out; participate in on‑ground orientation and course‑related programming as needed.
• Maintain fiscal responsibility and compliance with university purchasing policies when using an Elon purchasing card to acquire tickets, meals, and program supplies; maintain consistent communication with the Study USA director through weekly check‑ins, phone calls, and emails.
• Work with the Assistant Director of Career Services for Study USA & International Students to support students arriving in D.C. without an internship; identify internship sites.
• Actively engage with alumni – In partnership with the Office of Alumni Engagement, coordinate events for students and alumni to meet; liaise with the DC alumni chapter; support student professional development by creating and facilitating “Lunch and Learns” with alumni and an annual student‑and‑alumni networking event co‑run with the SPDC; facilitate the “Take an Alumni to Coffee” gift card program; keep track of all events with alumni and record attendance;
  
  share updates with alumni at the…