Science Operations Associate

About Astera:

Astera is a private foundation on a mission to steer science and technology toward an abundant future for all. We believe the coming years will bring an era of unprecedented scientific and technological advancement as exponential progress in AI converges with central advances in other fields to dramatically accelerate innovation. This inflection point provides an unparalleled opportunity to fundamentally rethink the institutions, systems, and tools that drive scientific progress.

We are searching for visionary leaders who are compelled by the challenge of driving transformative change in the way science is funded, conducted, and communicated. You can read more about our mission, vision, and programming here.

We are seeking a highly organized, proactive, and mission-aligned Open Science Operations Associate to support and extend Astera’s open science strategy across internal programs and external partnerships. In this in-person role, you will work closely with the Head of Open Science to operationalize open science initiatives, serve as a first point of contact for community members and tool builders, and ensure that ideas, opportunities, and relationships are evaluated, tracked, and advanced effectively.

This role is both internally and externally facing and is ideal for a strong operator with experience in open science ecosystems who thrives in ambiguity, can represent leadership thoughtfully, and enjoys translating vision into execution. You will act as connective tissue across teams, initiatives, and stakeholders—helping ensure Astera’s open science work is rigorous, responsive, and impactful.

Program Operations & Execution

• Support the Head of Open Science in day-to-day operations, including tracking initiatives, managing priorities, preparing materials, and following through on action items across multiple work streams.
• Develop and maintain lightweight systems (e.g., intake tracking, decision logs, meeting notes, CRM-style records) to ensure open science activities and relationships are well organized and transparent.
• Identify operational gaps or bottlenecks in open science programs and proactively propose improvements to workflows, documentation, or coordination.

External Intake & Sourcing

• Serve as a primary point of contact for individuals and teams pitching open science tools, platforms, or initiatives to Astera.
• Conduct initial screening conversations to understand proposals, assess alignment with Astera’s goals, and synthesize key insights for leadership review.
• Track inbound opportunities over time, ensuring timely follow-up and clear communication with external partners.

Community & Partnership Liaison

• Act as a liaison between Astera and members of the open science community, including researchers, tool developers, funders, and collaborators.
• Build trusted relationships with external stakeholders through thoughtful communication, responsiveness, and follow-through.
• Represent Astera’s open science values and priorities clearly and consistently in external interactions.

Representation & Delegated Authority

• Attend meetings, workshops, and events on behalf of the Head of Open Science when appropriate, capturing context, decisions, and next steps.
• Communicate outcomes and recommendations back to leadership clearly and accurately, exercising good judgment about when to elevate questions or decisions.

Hiring & Team Support

• Support hiring for open science-related roles, including sourcing candidates, conducting initial interviews, coordinating interview logistics, and synthesizing feedback.
• Help onboard new team members, fellows, or collaborators into Astera’s open science practices, norms, and expectations.

Communication & Documentation

• Draft summaries, briefing documents, and internal notes related to open science initiatives, partnerships, and decisions.
• Help maintain clear, up-to-date documentation about open science programs, priorities, and processes to support internal alignment and external clarity.

Required

• Bachelor’s degree or equivalent experience in a relevant field.
• 1–4 years of experience in roles involving program coordination,…