High School Head Secretary-Bookkeeper

• Date Posted: 9/30/2026
• Location:
  
  Emporia High School

This position works year round, 8 hours daily, Monday
- Friday. Base hourly rate is $18.81 with additional compensation for work-related experience and level of education.

Purpose: The HS/MS Head Secretary – Bookkeeper coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the HS/MS Head Secretary
- Bookkeeper works closely with the staff and administration of USD 253.

Responsible to: Principal

Payment rate: As established by the Emporia Board of Education

Qualifications:

• High school diploma or equivalent.
• Experience as a secretary.
• Demonstrated computer and filing skills.
• Experience using various computers and computer programs.
• Desire to continue career improvement.
• Health and Inoculation Certificate on file in the Central Office.
• Such alternatives to the above qualifications as the board may find appropriate and acceptable.

Essential Functions:

• Coordinate office and clerical support to assist with the efficient operation of the school district.
• Ensure that all financial activities conform to district guidelines.
• Communicate effectively with all members of the school district and community.
• React to change productively and handle other tasks as assigned.
• Appropriately operate all equipment as required.
• Support the value of an education.
• Support the vision and mission of USD 253.

Physical Requirements /

Environmental Conditions:

• Requires prolonged sitting or standing.
• Occasionally requires physical exertion to manually move, lift, carry, pull, or push heavy objects or materials.
• Occasionally requires stooping, bending, and reaching.
• Must work in noisy and crowded environments.

General Responsibilities:

• Coordinate and supervise office and clerical support.
• Screen visitors and telephone calls, directing them to the appropriate person/department.
• Compose, type, and copy correspondence, reports, bulletins, records, and other materials.
• Obtain, gather, and organize pertinent data including student, teacher, and classified employee files as needed.
• Maintain and orderly filing system.
• Schedule appointments.
• Assist in planning meeting agendas, and assist in preparing meeting summaries.
• Maintain a check out process for the school credit cards, and keep an accurate record of expenses and reimbursements to the district.
• Prepare a money box for all activities/athletic events when there is an admission charged.
• Plan/coordinate meals for recognitions/appreciation events of staff and students as needed.
• Secure registrations/hotel accommodations and coordinate flights as needed for staff attending conferences and workshops.
• Assist with approval of classified absences.
• Collect, report, and deposit money received.
• Prepare checks, and disbursement orders for principal's signature. Maintain accurate ledger for all funds.
• Assist in preparing financial reports.
• Assist with enrollment.
• Distribute office passes and notes as directed.
• Assist with preparing student awards.
• Maintain an accurate inventory of student books and teacher materials.
• Order, receive and distribute supplies.
• Assist with substitute teachers as needed.
• Place orders for materials, verify quantities delivered, and distribute to staff.
• Respect the confidentiality of records and information regarding students, parents, and teachers in accordance with accepted professional ethics, and state and federal laws.
• Strive to maintain and improve professional competence.
• Stay abreast of new technologies, data management and communication.
• Comply with legal and regulatory requirements as provided by state and federal law.
• Uphold and enforce board policy, administrative procedures, and school rules/regulations including but not limited to:
  • Acceptable use of technology
  • Sexual and racial harassment
  • Child abuse reporting
  • Health and safety including all precautions of the Bloodborne Pathogens Exposure Control Plan
• Maintain safe and well-organized instructional spaces.
• Respond to change in a productive manner.
• Strive to communicate the positive aspects of our school program to the public in word and deed.
• Other duties as assigned by the Principal.