Business Manager

Description

Parish Name: St. John the Evangelist Catholic Church
Location: 1001 Encinitas Blvd, Encinitas, CA 92024
Reports to: Pastor
Employment Type: Full Time
FLSA Status: Exempt
Pay Rate: $75,000 - $80,000

Lead and manage the general office, financial and human resources activities of the parish. Serves as the primary business support staff member to the Pastor.

General Administrative and Office Management

• Provide guidance and supervision of office staff (Secretary/receptionist)
• Provide administrative, purchasing and general support to ministry staff
• Manage computer system needs and requirements, Point of Contact for IT questions
• Manage maintenance of and training on church database software
• Balances petty cash fund which is maintained by secretary
• Oversees the timely opening and closing of parish office
• Oversees inventory of office supplies (includes bread, wine, and baptismal candles, Paschal candle and supplies for rectory)
• Prepares and submits weekly bulletin
• Maintains parish offering envelope system
• Inputs mailed general donations into PDS
• Keeps track of special envelopes and collections
• Coordinates office events, such as but not limited to; staff Christmas Party & Priests Penance/Dinner, Fiesta Planning
• Oversees creating and recording of all Sacramental Certificates (Baptism, First Reconciliation, First Communion, Marriage, Death)
• Oversees Parish website and updates as needed
• Keeps and creates all user codes and passwords for office equipment and parish office programs with the help of IT person.
• Keeps abreast on changing priorities and any emergency issues
• Back-up to front office and phones.

Financial

• Provide financial updates to pastor on a regular basis
• Facilitate preparation of parish annual budget with guidance from Pastor and Finance Council.
• Maintain accounts receivable ledger/accurate school invoicing and payments
• Process and Post:
  Online Giving deposits, office and mail deposits, Collection deposits and Fiesta deposits.
• Imports all Online contributions into PDS Church Office program
• Inputs mailed general donations into PDS
• Process deposits and writes checks for Food Pantry
• Facilitate ACA donations as needed, following ACA procedures from Diocese
• Process Accounts Payable, ensuring 1099 compliance and timely payment
• Prepare monthly financial statements for Pastor, Finance Council
• Ensure all bank statements are balanced in a timely manner
• Facilitate preparation of the Semi-Annual and Annual Financial Reporting to the Diocese
• Facilitate Fiscal Year End Close following Diocesan Guidelines
• Complete Diocesan reports as needed
• Maintain Financial files, following the Diocesan Guidelines
• Schedule volunteers to count weekend collection
• Collaborate with diocese on financial matters
• Oversee the management of both parish and diocesan fund drives
• Monthly JE’s as needed

Facility Management

• Assist with management the scheduling of all facility’s halls, classrooms and meeting rooms

Human Resources/Payroll

• Process payroll on a bi-weekly basis
• Verify/approve employee timecards in Paylocity
• Track and maintain employee benefits
• Monitor employee sick and vacation accruals
• Update salary and demographic changes in payroll system
• Administrator of CMG for the Parish
• Obtain and process new hire paperwork and completion through Paylocity
• Process termination paperwork as needed
• Complete Diocesan reports as needed
• Maintain HR/payroll files following the Diocesan Guidelines, Federal/State Laws
• Collaborate with diocesan human resources for policy interpretation, leaves of absence and general support

Committees

• Attend all pastoral, finance council and office staff meetings
• Respond to the administrative needs of all committees
• Attend diocesan Business Managers’ meetings and webinars.

General

• Act as point person for inquiries on parish business and administrative matters.
• Be a catalyst for cooperation and good business relationships among all parish entities
• Maintain spiritual influence and presence in overall administrative activities.

• Strong communication skills
• Proficient in use of Microsoft Office products (WORD, EXCEL, etc.)
• Proficient in use of Quick Books
• Proficient in Canva
• Familiarity with generally accepted accounting principles (GAAP)
• Familiarity with federal and state employment laws
• Ability to manage information technology needs
• Ability to learn and train staff in various computer programs
• Leadership role office management and administration
• Proven managerial/supervisory strength

The physical demands described here are…