Administrative Assistant

Administrative Assistant

Robert Half is seeking a personable and detail-oriented Administrative Assistant to support a client-focused real estate and property services team near Cardiff-by-the-Sea! This role is ideal for someone who enjoys interacting with clients, keeping appointments organized, and balancing front-office responsibilities with behind-the-scenes administrative work. You'll serve as one of the first points of contact for clients, vendors, and business partners while helping the team stay organized throughout the day.

If you're someone who communicates well, follows through on requests, and enjoys a mix of customer service and administration, this could be a great fit.

What You'll Do:

• Welcome visitors and respond to incoming phone calls and general inquiries.
• Schedule client appointments, property meetings, and vendor visits.
• Maintain calendars and coordinate meeting logistics for the team.
• Prepare documents, correspondence, and client information packets.
• Update contact databases, property records, and electronic filing systems.
• Assist with document collection, signature tracking, and file organization.
• Coordinate maintenance requests and communicate scheduling updates to vendors.
• Track open client requests and follow up to ensure timely resolution.
• Process incoming mail, deliveries, and routine office correspondence.
• Assist with invoice submission, expense tracking, and purchase requests.
• Maintain office supplies and coordinate routine office needs.
• Provide general administrative support during busy periods and special projects.