Office Manager

About The Role

Alair Homes Encinitas is a high-accountability, design‑build team working with clients who expect a premium experience—from the first phone call to final handoff. We’re looking for an Office Manager who actually makes things move, keeps systems clean, follows through without being chased, and understands how this industry works behind the scenes.

• You’ve worked in construction, remodeling, design‑build, or something adjacent— you get how job sites, trades, change orders, and clients actually operate.
• You’re comfortable in Google Workspace or similar project software (Builder Trend, CoConstruct, Job Track, etc.), and you don’t get flustered when adding structure to a system.
• You like clarity, timelines, and knowing where things stand—all without waiting for reminders.
• You’re naturally helpful but direct, and people trust you because you follow through.
• When something is unclear, you hunt down the answer instead of waiting for someone to spoon‑feed it.

• Keep communication flowing between clients, trade partners, and the PM team.
• Organize digital documentation, permitting requirements, and tracking logs so things don’t get lost in inboxes.
• Support scheduling and updates for leadership and field teams.
• Keep an eye on invoices, status updates, and follow‑ups so loose ends get closed.
• Help onboard clients into the Alair process and maintain a consistent professional experience.
• Be the person who notices when something is about to be missed—and gets it covered.

• The office runs clean—no “Did that ever get sent?” energy.
• The PMs and ownership trust that what lands on your desk won’t need to be babysat.
• Clients and trades get clear, timely communication—all under your purview.
• You bring calm structure, even when things are moving quickly.
• You become a key person in how the business operates day‑to‑day.

This isn’t a chaotic construction office where people wing it every day. The Encinitas team values process, personal responsibility, and working with people who use pride in being the one others can count on. If you want to be part of a serious, growing coastal design‑build firm and build a role with influence and autonomy—this is that kind of place.

Sound like your kind of environment? Let’s talk.

Salary: $25 – $30 per hour