Accounts Payable & Sales Tax Specialist

The Accounts Payable & Sales Tax Specialist oversees vendor payment cycles and manages comprehensive multi-state sales tax compliance. You will ensure that invoices are processed with precision, payments are executed on time, and all tax filings align with local and state regulations. We are looking for a highly organized individual who excels at maintaining financial accuracy and supporting month-end processes while balancing multiple priorities.

Compensation: $28/hr

Employment Status: Full-Time

The Accounts Payable & Sales Tax Specialist oversees vendor payment cycles and manages comprehensive multi-state sales tax compliance. You will ensure that invoices are processed with precision, payments are executed on time, and all tax filings align with local and state regulations. We are looking for a highly organized individual who excels at maintaining financial accuracy and supporting month-end processes while balancing multiple priorities.

Compensation: $28/hr

Employment Status: Full-Time

• Input and categorize incoming vendor invoices into our financial system.
• Verify that invoices align with purchase orders and approved expense documentation.
• Check invoices for pricing accuracy, payment terms, and proper ledger coding.
• Secure necessary authorizations prior to the release of any payments.
• Execute vendor payments through methods such as ACH, wire, or check.
• Help maintain healthy vendor relationships by reconciling statements and resolving discrepancies or credits.
• Ensure vendor data, including tax forms and payment terms, remains current.
• Assist vendors with inquiries regarding the status of their invoices or payments.
• Support cash-flow management by monitoring the accounts payable aging report.
• Organize financial documentation to ensure all records are audit-ready.

• Prepare and reconcile sales and use tax filings for various jurisdictions.
• Maintain a master calendar to guarantee all tax deadlines are met.
• Analyze sales data to ensure correct tax application based on exemptions and location.
• Help ensure financial integrity by reconciling tax liability accounts to the general ledger.
• Manage the collection and storage of customer exemption and resale certificates.
• Provide clarity on tax questions regarding shipping, exemptions, and taxable goods.
• Identify new registration requirements as the business expands into additional states.
• Track updates to local and state tax regulations and rate changes.
• Collaborate with the Controller and external advisors to resolve complex tax notices or audits.
• Facilitate timely tax payments to maintain full compliance.
• Organize all supporting documentation for tax filings and payments.

• Assist with month-end closing tasks, including journal entries and reconciliations.
• Reconcile liability accounts for both sales tax and accounts payable.
• Investigate and resolve variances between tax reports, sales data, and accounting systems.
• Support year-end reporting and provide data for external audits.
• Protect sensitive financial data and vendor information.
• Contribute to improved internal controls and accounting workflows.

• Associate degree in Finance or Accounting is preferred; equivalent work history is acceptable.
• 3+ years of experience in financial roles or accounts payable.
• Demonstrated success in managing multi-state sales tax filings.
• Solid understanding of use tax, sales tax concepts, and exemption documentation.
• Proficiency with accounting software and Microsoft Excel.
• Strong attention to detail and organizational capabilities.
• Proven ability to manage competing tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to maintain discretion when handling confidential financial data.

• Background in a midsize or small distribution or manufacturing environment.
• Familiarity with Sage accounting software.
• Experience utilizing manufacturing accounting or ERP systems.
• Experience reconciling tax liability accounts and investigating discrepancies.
• Familiarity with specialized multi-state tax services or platforms.
• Experience assisting tax advisors or accountants during reviews and audits.

• Ensure vendor invoices are processed accurately and on schedule.
• Resolve account discrepancies promptly to maintain vendor relations.
• Submit all tax payments and returns with accuracy and on time.
• Keep all exemption certificates and supporting tax…