Executive Assistant

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Job Summary Provide day to day administrative support to the Managing Director and the Senior Leadership Team, with a confidential service to the MD and SLT on all matters relating to the business of HENSOLDT UK.

• Provide day to day administrative support to the MD and Leadership Team of HENSOLDT UK.
• Conserve executive’s time by answering correspondence, drafting email responses and letters on their behalf.
• Maintain Leadership Team appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcome guests and customers by greeting them, in person or on the telephone, answering or directing enquiries.
• Arrange all catering requirements, via the onsite restaurant for on site meetings and visitors when required.
• Maintain contact with all levels of management internally and externally and ensure information is managed and communicated in a timely and concise manner.
• Direct and maintain a single key-control meeting calendar to include HENSOLDT UK, Radar Division and HENSOLDT Group meetings; liaise with equivalent functions in Division and Group; send out meeting invites in a timely manner.
• Note actions on a common IT platform (e.g., Teams) for distribution to the actionee.
• Travel: liaise with HQ Travel Provider in respect of contract renewal and services; book travel on the appropriate platform and provide cost comparisons; act as point of contact for urgent travel assistance while abroad (24/7); consider alternative travel provider options.
• Act as point of contact on Insurance issues, liaising with HENSOLDT Germany and/or AON; process claims.
• Manage ad hoc projects as required by the HENSOLDT UK Management Team.
• Liaise with colleagues in HENSOLDT Germany as directed for the MD and SLT.
• Support Site Services functions with administrative tasks as required.
• Other tasks associated with the above functions; may be asked to work outside of normal 9-5 hours as part of the job role.

• Good organisational skills and attention to detail.
• Ability to integrate and balance priorities, work activities and resources for multiple key stakeholders.
• Good written and verbal communication skills.
• Ability to work well independently, under tight deadlines, while also being a team player.
• Experience with Microsoft Office (Word, Excel, PowerPoint).

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