Senior Meeting and Events Coordinator

Join a team focused on the success of our customers, the success of our communities, and the success of each other. Farm Credit East (FCE) is the leading provider of loans and farm advisory services to farm, forest product, fishing, and other agricultural business owners across the northeast with $15 billion in total loan volume and $29 million in annual financial services revenue from 18,000 customers across our 8-state territory.

We are One Team Working Together with a focus on our five pillars:
Outstanding Customer and Employee Experience, Quality Growth, Operational Excellence, Commitment to our Communities, and Protecting Customer Information.

The Senior Meeting and Events Coordinator will be responsible for planning, organizing, and executing a variety of events, including corporate meetings, conferences, and board/staff gatherings. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. This role will coordinate logistics and meetings held at the Enfield, CT location as well as coordinate with other outside vendors/hotels for offsite catering and events.

Responsible for coordinating all details of these events/conferences which may include menu planning, hotel arrangement, timing, reservation/scheduling, calculating budgets and ensure they are adhered to. Negotiate and secure event space, staffing, and layout and seating for delivery of high quality meeting/conferences. Develop and edit any documentation related to events including agendas, travel arrangements, directions, and troubleshooting issues as they may arise.

Manage correspondence including registration and attendee tracking and presentation and materials support. This role will require a 25% travel expecatation.

The value drivers for this role are as follows:

• Provide ACA wide staff, customer and board events support for operational processes.
• Fuels organizational synergy through consistent processes and effective communication with other roles.

Come join a collaborative, customer-focused team at Farm Credit East!

Key Responsibilities in Meeting & Logistics

• Coordinate all aspects of event planning and execution, including venue selection, catering, transportation, and accommodations.
• Develop and manage event budgets, ensuring cost-effective solutions without compromising quality.
• Collaborate with internal teams and external vendors to ensure seamless event execution.
• Create and distribute event materials, such as invitations, agendas, and promotional content.
• Manage event registration and attendee communication, providing exceptional customer service.
• Attend events as needed to provide onside facilitation and logistic coordination
• Responsible for break/food set up and break down as needed
• Conduct post-event evaluations to assess success and identify areas for improvement.
• Maintain accurate records and documentation for all events.
• Establish contacts within hotel, food service, facilities, and other event logistics
• Coordinate and manage the schedule of meeting agendas, speaker requirements, and overall timely meeting logistics
• Track orders and ensure timely delivery to board, staff, other customers or clients
• Resolve any arising problems or complaints related to logistics
• Collaborate with vendors, suppliers, and transportation companies
• Facilitate communication between board, leadership, and other teams across the association.
• Review purchase orders and event logistics to ensure accuracy
• Make special shipping arrangements as necessary
• Submit bills and invoices for any organized events
• Develop processes that make meeting and events more efficient and organized

Administrative Assistant Responsibilities:

• Handle administrative…