TEMP Accounts Payable- Vendor Maintenance

Position: TEMP to HIRE Accounts Payable- Vendor Maintenance
TEMP to HIRE Accounts Payable - Vendor Maintenance

Industry: Healthcare
Position Type: Full-Time
Hours/Days: Monday-Friday 8:00AM-5:00PM (IN OFFICE)
Location: Greenwood Village, CO 80111

Our client in the healthcare industry is seeking an Accounts Payable - Vendor Maintenance professional to support a high-volume accounts payable environment. This role is responsible for establishing, maintaining, and auditing vendor records for an accounts payable database of over 10,000 vendors, ensuring compliance with internal policies, IRS regulations, and system controls. The ideal candidate is detail-oriented, highly organized, and experienced in vendor maintenance within automated AP systems.

Key Responsibilities

• Establish, create, and maintain vendor profiles in an accounts payable database exceeding 10,000 vendors
• Create and update vendor records in ERP systems per Purchasing Department and Supervisor requests
• Ensure vendor setup is completed timely and in accordance with accounts payable standards
• Correspond with corporate and operational employees, as well as external vendors, regarding vendor status and documentation
• Validate W-9/W-8 forms and ensure information matches vendor invoices and IRS TIN matching requirements
• Communicate with internal teams and vendors when Federal Tax  or numbers do not match IRS records
• Understand and apply IRS 1099 reporting requirements
• Assist Patient Refund and Managed Transport departments with vendor maintenance needs
• Identify, correct, and resolve vendor database errors within 24 hours of discovery

Essential Duties and Responsibilities

• Communicate vendor term change requests to the Corporate Controller and update operational offices following review and approval
• Prioritize daily workflow and adapt to changing demands
• Process vendor paperwork submitted via Webcenter on a daily basis
• Resolve vendor issues from the vendor rejection queue and complete all rejections prior to month-end close
• Conduct weekly reviews of vendor setups and identify potential duplicates
• Maintain current knowledge of IRS guidelines, including participation in 1099-related training and webinars
• Update ERP systems upon receipt of approved Vendor Request forms or Purchasing approvals
• Enforce Accounts Payable vendor policies with internal and external customers
• Inactivate vendors as necessary and monitor vendor activity
• Maintain working knowledge of OFAC reporting and ACL spreadsheets
• Review and update AM2000 inactive vendors
• Respond to internal and external inquiries within 48 hours
• Assist other Accounts Payable personnel with procedures, systems, and training as needed
• Support the AP Customer Service team in resolving vendor file issues within established time frames
• Ensure compliance with documented Accounts Payable procedures for vendor creation
• Maintain professional conduct with all customers and coworkers
• Work overtime as required
• Maintain timely and consistent attendance for all scheduled workdays
• Adhere to all company policies, procedures, and information systems security requirements

Qualifications

• Minimum of three (3) years of experience in a high-volume accounts payable department using automated AP systems
• Demonstrated understanding of IRS 1099 reporting requirements
• Experience with SAP or Oracle required
• Strong attention to detail with the ability to manage multiple priorities
• Ability to work independently in a fast-paced, high-volume environment
• Flexible and adaptable to changing business needs
• Strong data entry skills with the ability to perform repetitive tasks accurately
• Knowledge of fundamental accounting concepts
• Effective oral, written, and interpersonal communication skills
• Team-oriented with a professional and collaborative attitude

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