Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our construction operations. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple responsibilities, and ensures the smooth day-to-day functioning of the office.

The successful candidate will handle a wide range of administrative tasks, from filing and ordering materials to coordinating vehicle maintenance, managing licenses, and supporting project teams.

• Perform general administrative duties including filing, scanning, data entry, and document management.
• Prepare, track, and process purchase orders, material orders, and supplier paperwork.
• Coordinate scheduling and maintenance for company vehicles, including service records and repairs.
• Assist with maintaining company licensing, certifications, and compliance documents.
• Support project managers with job documentation, project files, and communication with vendors or clients.
• Maintain organized office systems and ensure that all administrative processes run efficiently.
• Handle incoming calls, emails, and correspondence with professionalism and strong customer service.
• Assist with payroll preparation, timesheets, and basic accounting tasks as needed.
• Monitor deadlines, follow up on outstanding items, and help ensure projects stay on track.
• Prepare reports, spreadsheets, and presentations using MS Office and Excel.
• Assist Sales and Business Development staff as needed.

• Proven experience in administrative support, preferably in construction, or a related industry.
• Strong computer skills, including proficiency in Microsoft Office
  , Excel
  , Outlook, and basic data management.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Detail-oriented, reliable, and able to work independently as well as collaboratively.
• Ability to manage multiple tasks in a dynamic, fast-moving environment.
• Valid driver’s license is an asset.

• A supportive team environment
• Opportunities for growth and professional development
• Competitive compensation based on experience

This can be a Part time Position or Full-time.

• Seniority level:
  Entry level
• Employment type:
  
  Part-time
• Job function:
  Administrative
• Industries:
  Office Administration

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