Project Coordinator

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The Project Coordinator performs assigned tasks in accordance with Company policies and procedures, business code of ethics, FLSA regulations and all applicable laws, while ensuring confidentiality, reliability, quality and productivity. This role involves distributing minutes to all project team members, communicating relevant project information, reviewing field inspection reports, ensuring required project close‑out documents are obtained, improving company processes, and keeping the Project Manager (PM) and others informed about project status and issues that may affect client relations.

The coordinator maintains tracking logs and other project documentation.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

• Help coordinate project management activities, resources, equipment and information
• Work with the Project Manager to eliminate issues
• Assist with the creation and maintenance of comprehensive project documentation, plans, and reports
• Read construction plans
• Develop & maintain project trackers
• Track and update schedules to adhere to deadlines
• Support closeout packages
• Interface with subcontractors and vendors as needed
• Support material coordination & ordering
• Ensure proper document control, safety, quality assurance documentation and construction project records are kept
• Work closely under a Senior Coordinator or Manager and support all project departments
• Provide project support under the guidance of the lead PM for projects underway
• Act as a primary customer interface by facilitating team meetings, providing minutes and action items
• Document and follow up on important actions and decisions from meetings
• Assist in cultivating strong relationships with clients and key vendors to assure project progression
• Provide administrative support as needed
• Daily as‑builts for all projects associated with the Brighton Office
• Assist with capturing restoration sketches for submission to the Pauley Resto Manager
• Assist with pulling job packets and entering them into Pauley systems
• Field job visits for as‑builts/quality control for close‑out of jobs for billing purposes
• Field work for potholing/locates for vendors on PE plans
• Interact with subcontractors for weekly invoice submissions and required paperwork
• General office duties: filing, PO requests for equipment/materials, office supplies, organization of Construction Office
• Assist HR with basic new hire and onboarding processes
• All other duties as assigned

• 18 years of age or older
• Authorization to work in the United States
• Valid driver’s license
• Pass a background check and company drug screening
• Attend and pass all required training
• May be required to work after hours, on weekends or be on-call as needed
• Regular and timely attendance is essential
• Excellent communication skills with internal and external customers

• 0 to 2 years of Project Management experience
• Strong financial, analytical, and problem‑solving skills, with understanding of legal documents and agreements
• Attention to detail, strong organizational skills, and ability to adapt quickly to changing deadlines and priorities
• Professional written & verbal communication skills
• Proficiency in Microsoft Excel, Word, PowerPoint, Google Suite, Smartsheet
• Ability to work well within a team environment with internal and external stakeholders
• Ability to work in a fast‑paced environment using critical thinking to resolve problems
• Previous experience in construction, telecommunications, or technical field preferred
• Strong communication and organization skills

• Stand, crouch, sit, bend, use hands and fingers, reach with hands and arms; may require standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• No significant noise;…