Office Manager

Position Overview

We are seeking a meticulous, proactive, and organized Office Manager to join our team. This role is essential to the smooth operation of our business, supporting both our management and sales teams through a variety of administrative, accounting, and operational tasks. The ideal candidate is a quick learner, detail-oriented, and comfortable managing diverse responsibilities in a fast‑paced environment.

• Manage daily office operations to ensure a clean and organized workspace.
• Maintain office supplies and equipment for both NJ and NC locations.
• Coordinate incoming and outgoing mail via Fed Ex, UPS, and USPS.
• Arrange travel logistics for staff as needed.

• Utilize Quick Books for accounts receivable, accounts payable, chargebacks, and collections.
• Reconcile payments with invoices and process payroll.
• Issue customer invoices, track payments, and manage collections when necessary.
• Maintain accurate records of financial transactions, including cash, check, credit card, and ACH payments.
• Reconcile expense reports and ensure proper documentation.

• Direct customer inquiries to appropriate team members.
• Provide product and sales information to customers via email.

• Assist the sales team in entering customer orders during peak selling seasons.
• Coordinate trade show registrations, booth setup, and sample shipments.
• Prepare weekly, monthly, and annual reports as needed.

• 2–5 years of experience in office management or administrative support.
• Proficiency in Quick Books and Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to handle confidential information with discretion.
• Self‑motivated, proactive, and able to work independently while knowing when to seek guidance.
• Experience working with a sales team is a plus but not required.
• Fluency in English, both written and spoken.

• Full‑time position.
• Monday – Friday, 9:00 AM to 6:00 PM.

Required

English – Advanced

Full‑time

9am - 6PM

$50,000 – $55,000 yearly

Immediate start!

Client is a family‑owned and operated men’s wholesale and retail company specializing in the design, manufacturing, merchandising of clothing

Job Title:

Office Manager & Administrative Support

Location:

Hackensack, NJ

Salary Range: $50,000 per year