Accounts Payable Supervisor

Ephrata Headquarters
30 C St SW
Ephrata, WA 98823, USA

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Under administrative direction, the Accounts Payable (AP) Supervisor oversees the organization’s accounts payable operations to maximize accuracy, efficiency, and compliance in the payment process. This position supervises accounts payable staff and oversees daily activities including paying vendors, reimbursing employees, and administering the Grant PUD Procurement Card (PCard) program. The AP Supervisor develops policies and internal control processes that ensure transactions are recorded accurately, efficiently, and in accordance with Grant PUD goals and applicable policies, laws, and regulations.

This position collaborates with functional departments to implement process improvements within the organization to reduce cycle time, increase productivity, and provide a high level of customer service to internal and external stakeholders.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

• Develops, implements, and continuously improves accounts payable policies and procedures to ensure efficient and compliant processing of transactions and compliance with internal controls and external regulations.
• Manages the PCard program and employee expense reimbursement, including policy and procedure development, training and compliance oversight.
• Reviews and approves accounts payable entries and reconciliations for accuracy, completeness, and compliance, including trade AP, retainage, employee expenses and PCard reconciliations.
• Supports month-end and year-end close processes by reviewing, approving, and validating AP related transactions and reconciliations.
• Assists with sales and use tax accounting guidance, filings, and processes. Manages accurate and timely tax documentation preparation.
• Identifies policy, process, internal control, or technology weaknesses in the procurement to payment business process and proposes solutions.
• Oversees resolution of inquiries and issues related to AP processing, reporting and distribution. Acts as the first-level escalation point for complex errors or discrepancies.
• Demonstrates proficiency with accounts payable software and related financial systems, including understanding of system setup, configuration, and functionality.
• Monitors AP processes using Key Performance Indicators (KPIs) to ensure goals, deadlines, and service levels are met and analyzes key metrics to identify process improvements, pay cycle optimization and cash flow opportunities.
• Facilitates internal and external audits by providing required documentation, reconciliations, and reports.
• Performs special projects, as needed.
• Recruits,, trains and develops AP staff and provides constructive, timely feedback and performance evaluations.
• Supports team development and fosters a culture of accountability, accuracy, and continuous improvement.
• Oversees day-to necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.

  Equal Opportunity Employer
  This employer is required to notify all applicants of their rights pursuant to federal employment laws.
  
  For further information, please review the Know Your Rights notice from the Department of Labor.