Administration, Office Administrator​/ Coordinator

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Title:

Administration Assistant (12 Month Fixed-Term Contract)

Location:

Chessington

Contract:

12 Month Fixed-Term Contract

Hours:

25 hours per week, Monday to Friday Salary: £22,000 per annum

Start Date:

September 2026 About the Role We are seeking a reliable and organised Administration Assistant to join our Chessington office on a 12-month fixed-term contract. Supporting the Spares department, you will play a key role in providing administrative assistance and managing telephone enquiries, helping to ensure the smooth day-to-day operation of the team. This position would suit someone with strong administration skills, excellent attention to detail, and confidence using IT systems.

Previous experience within an engineering, manufacturing, technical, warehouse, or spare parts environment would be highly advantageous , although training will be provided for a motivated individual who is keen to learn.

Key Responsibilities Provide administrative support to the Spares department. Answer and manage incoming telephone calls and customer enquiries. Process orders and maintain accurate records within company systems. Update customer, stock and product information as required. Assist with stock-related administration and warehouse documentation. Support the processing of engineering and spare parts orders. Use Sage 50 and Sage Intacct systems for day-to-day processing and record keeping.

Prepare reports, spreadsheets and correspondence using Microsoft 365 applications. Liaise with internal departments, including engineering, operations and warehouse teams, to ensure information is accurate and up to date. Maintain organised filing systems and ensure documentation is completed correctly. Support the wider team with general administrative duties as required. Person Specification Essential Previous administration experience. Strong working knowledge of Microsoft 365.

Excellent communication skills with a professional telephone manner. Good organisational skills and attention to detail. Ability to manage multiple tasks and prioritise workload effectively. Positive attitude and willingness to learn new systems and processes.

Desirable Experience within an engineering, manufacturing, technical support, warehouse, logistics, stock control or spare parts environment . Previous experience using Sage 50 and/or Sage Intacct. Warehouse administration experience. Understanding of order processing, inventory systems and spare parts administration. Experience supporting engineering teams or working with technical products and components. What's on Offer 12-month fixed-term contract. 25 hours per week, Monday to Friday.

Salary of £22,000 per annum. Full training and support provided. Opportunity to gain experience within a busy engineering, warehouse and spares operation. Friendly and supportive team environment. This is a fantastic opportunity for an organised and proactive administrator looking to join a successful team and contribute to the efficient running of a busy department within an engineering-focused environment.