Administrative Assistant

Position Information

Administrative Assistant

G-11

Non-Exempt

Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

Academic Affairs

Escanaba

$19.87

$23.38

1

Full-Time

Staff

The Administrative Assistant to the Dean of Arts, Sciences, and Teaching and Learning provides administrative, operational, and organizational support to the Dean and the Arts and Sciencesacademic divisions. The position coordinates office operations,assists with faculty and course-scheduling processes, budgets,meetings, records, communications, reporting, events, and special projects. The position also supports the Dean’s college-wideteaching and learning duties. The role serves as a liaison amongthe Dean, faculty, students, staff, academic leaders, and external partners and requires strong organization, discretion, initiative,and attention to detail.

This position requires a diligent,dependable, and detail-oriented person knowledgeable of all office functions, including Microsoft Office and Adobe programs.

Additionally, this position requires strong critical thinking,problem-solving, and interpersonal communication skills, and the ability to work self-directed and in collaboration with others.

• Associate’s degree.
• Two years of work experience in an office setting with similar responsibilities (administrative support, administrative assistant,office management, etc).
• Proficiency with Microsoft Office and Adobe products, and the ability to learn new systems.
• Strong organizational, project management, prioritization, andtime management skills.
• Excellent communication, interpersonal, customer service, and relationship-building abilities.
• Ability to work independently, exercise sound judgment,maintain confidentiality, and make effective decisions.
• Demonstrated success working collaboratively in ateam-oriented, fast-paced environment.
• Professional ability to represent the College with internal and external stakeholders.
• Typing speed of at least 50 words per minute.

• Bachelor’s degree.
• Three or more years of progressively responsible administrative support experience.
• Experience in higher education or supporting an academic department or administrator.
• Experience with course scheduling, budgets, faculty records,event coordination, professional development, and/or institutional reporting.
• Experience implementing process improvement methods.
• Knowledge of and experience with Enterprise Resource Planning (ERP ) systems.

12

40

Typical hours are 8:00 a.m.

- 5:00 p.m. with an hour lunch break.

May coordinate student, temporary, or other support staff as assigned.

Works under the general supervision of the Dean of Arts, Sciences,and Teaching and Learning.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.

The noise level in the work environment is usually moderate, butmay be loud in areas of equipment operation.

The above statements are intended to describe the general natureand level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive listof all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

The physical demands described here are representative of thosethat must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger,handle, or feel objects, tools or…