Accounts Payable Specialist

Accounts Payable Specialist (Administrative)

Job title:

Accounts Payable Specialist

Pay Range: $30.00 - $35.00 per hour

Location:

Santee, California

The Accounts Payable Specialist plays a key role in supporting the financial operations of a busy landscaping company. This position is responsible for processing vendor invoices, tracking job-related expenses, ensuring timely and accurate payments, and maintaining organized financial records. Because landscaping companies manage multiple projects, job sites, seasonal labor, and material purchases, the Accounts Payable Specialist must be detail‑oriented, organized, and comfortable navigating a fast‑paced environment.

• Receive, review, and enter vendor invoices, ensuring accuracy and proper coding to jobs, departments, and cost categories.
• Match invoices to purchase orders, delivery slips, and service agreements.
• Verify pricing, quantities, and approvals prior to payment.
• Prepare bi‑weekly check runs, ACH payments, and credit card reconciliations.
• Maintain positive relationships with vendors by ensuring timely and accurate payments.

• Allocate invoices to specific landscaping projects, phases, and cost centers.
• Collaborate with project managers, field supervisors, and the procurement team to resolve discrepancies.
• Monitor budget variances and identify unusual or incorrect charges.
• Assist with reporting on material, subcontractor, and job‑related expenses.

• Set up new vendors and maintain updated vendor files, W‑9s, insurance certificates, and payment terms.
• Reconcile vendor statements and follow up on missing or incorrect invoices.
• Ensure compliance with company purchasing policies and state requirements.

• Support month‑end closing by preparing AP reports, accruals, and reconciliations.
• Assist with audits, year‑end reporting, and other accounting functions.
• Communicate with internal departments to ensure accuracy of job and expense documentation.

• 2+ years of accounts payable or bookkeeping experience; construction or landscaping industry experience preferred.
• Strong understanding of job costing principles and project‑based accounting.
• Proficiency with accounting software (e.g., Quick Books, Sage, Aspire, or similar industry platforms).
• High level of accuracy and attention to detail.
• Ability to manage multiple deadlines in a fast‑paced, seasonal environment.
• Strong communication and problem‑solving skills.
• Proficiency in Microsoft Excel and document management systems.

Office‑based role with regular interaction with field operations, project managers, and vendors. May require occasional site visits or coordination with field teams for invoice verification or job cost documentation.

• Opportunity to support growing, dynamic environmental and outdoor services projects.
• Collaborative team culture with a focus on accuracy, accountability, and continuous improvement.
• Competitive salary and benefits package, depending on experience.