Financial Coordinator

Processes information from the Project Managers, Project Site and accumulated project cost to compile owner invoices on a monthly, bi-monthly or as-needed basis. Reviews subcontractor invoices, monitors payments, issuing, collecting and recording lien waivers, and dealing with subcontractors on a reqular basis. Working closely with Filanc accounting department to obtain invoicing information. Provides accurate information for monthly project reconciliation.

Essential Duties and Responsibilities

include the following; however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Cost Accounting Responsibilities

• Enter budget, phase codes and units to ERP system (Viewpoint Vista) timely and accurately. Appropriately sync data to Procore.
• Assigns cost code numbers to new and open project estimates utilizing the established standard codes and assigning miscellaneous codes as required.
• Processes information from field personnel / Financial Manager, updating the labor productivity reports, project labor percentages of completion and quantities.
• Processes information from field personnel / Financial Manager, updating the expense or projected cost compared to estimate.
• Prepare job cost adjustment entries for coding corrections, as necessary.
• Participate in budget closeout activities at the end of the job.
• Issues reports per requests from various departments.
• Reads and becomes familiar with the owner's contract or purchase order with respect to the format required by the owner for billing as well as other contract requirements such as terms of payment, retainer withheld, funding, etc.
• Works in close conjunction with other financial services departments, Project Engineers and Managers, Vice Presidents and Executive Vice Presidents with respect to coordinating all accounting facets in order to provide the client an invoice.
• Processes the application for payment both to the owner as well as through internal systems.
• Review subcontractor invoices for accuracy, verifying specific invoice information and confirming requirements for compliance are met.
• Processes waivers, affidavits, sworn statements and various other reports as so required in the language of the client's contract.

Accounts Payable Responsibilities

• Review subcontractor invoices for accuracy and completeness, ensuring invoice adheres to contract requirements.
• Work with Accounts Payable and Project Manager to resolve invoice issues.
• Assign and remove payment hold codes, as needed.
• Respond to vendor inquiries, as needed.
• Prepare and post reclassification of invoice coding, as needed.

Insurance Responsibilities

• Facilitate Filanc insurance renewal requests, as needed.

Management Responsibilities

None.

Additional Duties and Responsibilities

• Supports and adheres to the matrix organization format.
• Models and reinforces safety as a top priority of the organization. Always wears a hard hat and other appropriate personal protective equipment in the field.
• Meets schedules and deadlines, adheres to policies and procedures and maintains a good attendance/tardiness record.
• Ensures client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues.
• Exercises good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties.
• Performs other duties as assigned by the Supervisor.

Education, Experience, and Skills

Bachelors’ degree in Accounting, Finance or other financial related field or 3 to 5 years construction accounting experience preferred. Proficient in Microsoft Office applications of Word and Excel; good organizational skills; good communication, telephone and interpersonal skills; motivated self-starter; ability to work under pressure and meet deadlines while maintaining level of quality service.

Technical and Mental Skills

• Reads comprehends simple instructions, short correspondence, and memos.
• Effectively presents information in one-on-one and small group situations to employees of the organization. Applies common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions and decimals. Computes rates, ratios and percentages and draws and interprets bar graphs.
• Applies common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Deals with problems involving a few concrete variables in standardized situations.
• Organizes and manages time, duties and activities efficiently.

Certificates, Licenses, Registrations

None required.

Physical Demands

are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to…