Administrative Assistant: III

Job in Escondido, San Diego County, California, 92025, USA

Listing for: Spectraforce Technologies, Inc.

Full Time position
Listed on 2026-10-15

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Data Entry, Admin Assistant

Salary/Wage Range or Industry Benchmark: 42000 - 62000 USD Yearly USD 42000.00 62000.00 YEAR

Job Title:

Administrative Assistant: III Duration: 02 years

Location:

Escondido, CA, 92029

Schedule:

6:30 AM - 3 PM Description

This position supports the administrative functions that keep Gas Distribution field operations running efficiently. Key responsibilities include accurate and timely timekeeping, payroll and attendance support; maintaining ARCOS and overtime/prearrange information; tracking vacation and leave; maintaining DVIR and other required records; processing as-builts and supporting permit workflows; producing operational reports; and coordinating with supervisors and employees to resolve issues and meet deadlines.

Three

qualities that would make a candidate stand out are:

Strong attention to detail and accuracy, especially with timekeeping, payroll, records, and compliance-related documentation.
Excellent organization and follow-through, with the ability to prioritize multiple time-sensitive administrative tasks in a field-operations environment.
Strong communication and collaboration skills, including comfort working directly with employees, supervisors, management, and administrative partners across districts.
High school diploma or equivalent required. Relevant administrative, timekeeping/payroll, or operations-support experience is strongly preferred.
Client to provide all equipment

Day to Day:

The role provides day-to-day administrative support for Gas Distribution district operations, with an emphasis on timekeeping and payroll support, ARCOS administration, vacation and leave tracking, DVIR administration and records retention, as-built processing in SAP/Procore, permit support, reporting, supply ordering, and general administrative coordination.
The role will work with employees, supervisors, management, and other district administrative staff to resolve discrepancies and keep operational records and processes current.
Level III: 5-8 Years of Experience.
Provides administrative support to a department or individual.
Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail.
May work on special projects.
Strong communication skills and organizational skills are essential. Familiarity with MS Office required.