Site Supervisor; Escondido

Description

Reports To: Divisional Director of Early Childhood Education and Compliance

Department: Early Childhood Education

Classification: [Exempt/Non-Exempt]

Location: San Diego, C

Under the direct supervision of the Divisional Director of Early Childhood Education and Compliance, the Site Supervisor is responsible for the day-to-day leadership, administration, supervision, regulatory compliance, and overall operational effectiveness of an assigned Heartbeat Music & Performing Arts Academy (HBMPAA) early childhood education site. The Site Supervisor is accountable for maintaining a safe, nurturing, developmentally appropriate, and compliant educational environment for children from infancy through kindergarten.

This position is responsible for ensuring that site operations consistently meet applicable requirements established by the California Department of Social Services, Community Care Licensing Division;
California Department of Education (CDE) requirements applicable to funded programs;
Title 5;
Title 22; and all other applicable federal, state, local, licensing, funding, and HBMPAA requirements. The Site Supervisor provides direct leadership and oversight to Teachers, Teaching Assistants, Volunteers, Interns, and other assigned site personnel. This position is expected to maintain current knowledge of applicable regulatory requirements, identify and immediately address deficiencies, hold employees accountable for performance and conduct, and ensure corrective actions are implemented and sustained.

The Site Supervisor also serves as a member of the enrollment team and supports enrollment, family engagement, program quality, and student success. When designated by leadership, the Site Supervisor serves as the primary on-site contact for Community Care Licensing representatives and participates in licensing visits, inspections, audits, and corrective-action activities.

• Provide direct leadership and oversight of daily site operations and ensure the program operates in accordance with applicable Title 5, Title 22, licensing, funding, and HBMPAA requirements.
• Maintain current working knowledge of laws, regulations, licensing standards, funding requirements, and organizational policies applicable to the assigned program and site.
• Ensure required staff-to-child ratios and supervision requirements are maintained at all times.
• Maintain a safe, sanitary, organized, nurturing, and developmentally appropriate environment for children, employees, families, and visitors.
• Conduct routine site reviews and inspections to identify potential licensing, health, safety, operational, or program deficiencies.
• Take immediate action when a compliance or safety concern is identified. The Site Supervisor is responsible for addressing the concern, communicating expectations, initiating corrective action, verifying completion, and monitoring the issue to ensure sustained compliance.
• Ensure required licenses, notices, emergency information, postings, inspection records, and other regulatory documentation are current and properly maintained.
• Maintain site readiness for announced and unannounced licensing, funding, health, safety, and organizational inspections or audits.
• Immediately elevate serious licensing, child safety, health, employee conduct, or regulatory concerns to appropriate leadership.
• Serve as an on-site representative during licensing visits and inspections when designated by leadership and ensure identified deficiencies are addressed within established deadlines.

• Provide direct supervision, direction, coaching, and performance management for Teachers, Teaching Assistants, Volunteers, Interns, and other assigned site personnel.
• Clearly communicate job expectations and ensure employees follow HBMPAA policies, classroom procedures, licensing requirements, safety standards, and leadership directives.
• Monitor employee attendance, punctuality, reliability, conduct, classroom performance, supervision practices, and compliance with assigned responsibilities.
• Address employee performance, attendance, conduct, safety, or compliance concerns promptly and consistently in coordination with Human Resources and appropriate leadership.
• Hold employees accountable for failure to meet established performance, conduct, attendance, safety, or regulatory expectations.
• Document coaching, performance concerns,…