Legal Secretary -Property

Legal Secretary

Location:

Maldon, Essex

Dept:
Private Client

Salary:
Up to £30,000 per annum (depending on experience)

We are looking for a highly organised and professional Legal Secretary to join our clients established Property team in Maldon. This is an excellent opportunity for an experienced secretary who enjoys working in a fast-paced legal environment, providing comprehensive administrative support to fee earners while delivering an exceptional level of client service.

The successful candidate will play a key role in ensuring the smooth day-to-day running of the department by managing documentation, coordinating diaries, liaising with clients and supporting colleagues across the office.

• Provide dedicated secretarial and administrative support to fee earners.
• Produce legal correspondence, reports and documents using audio dictation and word processing software.
• Manage client files, including opening, maintaining, archiving and retrieving files in accordance with firm procedures.
• Prepare outgoing post and ensure all supporting documentation is enclosed and dispatched promptly.
• Arrange photocopying, scanning and document preparation as required.
• Coordinate appointments, meetings and maintain accurate electronic and manual diaries.
• Organise meeting rooms, ensuring they are prepared in advance and cleared after use.
• Welcome clients and visitors in a professional and friendly manner, both in person and over the telephone.
• Assist with general office administration and provide support to colleagues when required.
• Offer assistance and guidance to junior members of the administrative team where appropriate.
• Provide reception cover during busy periods or staff absence.
• Maintain the highest standards of confidentiality in relation to client information and firm documentation.
• Participate in training and development opportunities to enhance skills and knowledge.

• Previous experience in a legal secretarial or professional administrative role.
• Excellent audio typing and document production skills with a high level of accuracy.
• Strong working knowledge of Microsoft Office, including Word, Outlook and Excel.
• Outstanding organisational skills with the ability to prioritise a varied workload.
• Excellent written and verbal communication skills.
• Ability to work efficiently under pressure while maintaining attention to detail.
• Professional, discreet and committed to maintaining confidentiality.
• A proactive and flexible approach with the ability to work both independently and as part of a team.

• Previous experience within a law firm.
• Familiarity with legal case management systems.
• Secretarial or business administration qualification.

• Professional, courteous and client-focused.
• Well organised with excellent time management skills.
• Calm and composed when working to deadlines.
• Reliable, adaptable and able to use their own initiative.
• A strong team player who is happy to support colleagues across the business.
• Positive, approachable and committed to delivering high standards of work.

This is an office-based position within a busy and friendly legal practice. The role offers a varied workload, working closely with experienced fee earners and support staff to ensure clients receive an efficient and professional service at every stage of their matter.

• Accuracy and quality of document production.
• Effective diary and file management.
• Positive client feedback and service standards.
• Timely completion of administrative tasks.
• Reliability and contribution to the wider team.
• Compliance with firm procedures and confidentiality requirements.