Project Coordinator, Industrial Construction

At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization.

If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Since 1954, Beedie has combined innovation and craftsmanship to bring new possibilities to life. Today, we are one of Canada’s largest industrial and residential developers, having completed more than 35 million square feet of new development across BC, Alberta, southern Ontario, and Las Vegas, Nevada. With multiple industrial projects currently under construction and 9 projects totaling over SF currently in development across the GTA, Beedie is looking for talented individuals to join our growing Ontario team as we continue to be built for good.

As one of Canada’s largest private industrial developers, Beedie is excited to be growing our Toronto team! We are currently seeking a Project Coordinator to join our expanding team managing various Beedie projects. This position will work with our Project Management Team and external consultant team from design and building permit coordination through to project completion. In addition, this position provides the opportunity to act as an Owner's Representative on select projects, gaining direct experience in client-side project oversight.

Responsibilities include overall construction performance including all aspects of pre-construction and construction, involving planning, scheduling, administration of contracts, supervising, and project reporting. This role also offers the opportunity to take ownership of select, scoped projects independently to help expand your knowledgebase while still having support from a Project Manager.

Key Responsibilities

Assist with preparation of conceptual project budgets

Assist with preparation of preliminary design schedules and construction schedules

Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits

Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project

Prepare and review bid analysis spreadsheets and recommendations for contractor and vendor selections

Prepare prime contract, consultant services agreements and vendor purchase orders for execution

Internal project schedule updates and construction status reporting

Attend and participate in project meetings as required

Provide meeting minutes for applicable meetings as directed

Set up and maintain record files to ensure that all project information is appropriately documented and secured

Review, submit and maintain tracking log for RFI’s and shop drawings

Ensure shop drawings are submitted in accordance with the Project Schedule

Assist with approvals and accounting entries for project change orders

Manage the change management process by reviewing all incoming change requests for scope justification and pricing accuracy, maintaining a current change log, and updating online software for approved changes

Own project document control across all phases of construction, maintaining a comprehensive and up-to-date filing system for all submittals, RFIs, change management, drawings, meeting minutes, and project correspondence

Assist in the processing of progress billings from contractors, consultants, and other vendors

Monitor the site progress and the quality of the work completed. Identify and address any deviations from the project timelines or specifications.

Coordinate and collect all close-out documents including as-build record drawings, warranties, operating and maintenance manuals

Manage the close-out process from an ownership perspective, ensuring all service contracts, warranties, and maintenance agreements are properly executed, organized,…