Facilities Coordinator, Our Lady of Sorrows Parish

Employment Opportunity FACILITIES COORDINATOR Our Lady of Sorrows Parish

3055 Bloor St W Etobicoke, ON M8X 1C6

Full Time (35 hours per week)

New Position

Hiring Salary: $24 per hour

Reporting to the Operations Manager, the Facilities Coordinator is responsible for the day-to-day maintenance, care, and upkeep of parish buildings and grounds. The successful candidate will perform routine maintenance and repairs, monitor building conditions and systems, coordinate service calls and smaller maintenance projects, assist with contractor access and oversight, support parish events and major liturgical seasons, and perform custodial duties as required.

The Facilities Coordinator helps ensure that parish facilities remain safe, functional, clean, and welcoming.

This position is generally scheduled Monday through Friday, from 7:30 am to 3:30 pm, including a one-hour unpaid lunch and flexibility required during major liturgical celebrations, seasonal projects, emergency situations, and occasional evening or weekend parish activities.

• Conduct routine inspections of parish buildings, grounds, equipment, and mechanical systems
• Identify maintenance needs and report concerns to the Operations Manager
• Monitor the condition and operation of HVAC, plumbing, lighting, electrical, safety, and security systems
• Perform minor repairs and maintenance work, including painting, drywall repairs, light carpentry, hardware replacement, plumbing repairs, and other general maintenance tasks
• Respond to maintenance requests in a timely manner
• Ensure parish facilities remain safe, functional, and presentable

• Follow and implement the Archdiocesan Parish Property Maintenance Guidelines and assist in adapting them to the needs of the parish
• Carry out scheduled maintenance inspections and routine maintenance activities
• Maintain records of inspections, repairs, maintenance activities, and service calls
• Assist in identifying maintenance priorities and future repair needs

• Obtain quotations and coordinate service calls for routine maintenance and smaller repair projects, as directed by the Operations Manager
• Assist with scheduling contractor visits and providing access to parish facilities
• Monitor the completion of contracted work and report concerns or deficiencies to the Operations Manager
• Assist the Operations Manager with larger repair and capital projects as required

• Assist in maintaining parish grounds and exterior areas, complementing contracted landscaping and property maintenance services as required
• Monitor walkways, parking areas, landscaping, gardens, exterior lighting, and other outdoor spaces
• Perform seasonal property maintenance tasks not covered by outside contractors, including salting, snow and ice control, and general grounds upkeep as required
• Identify safety concerns, landscape issues, and exterior repairs requiring attention

• Sweep, dust, vacuum, mop, and maintain parish facilities as required
• Clean washrooms and replenish supplies
• Collect and dispose of garbage, recycling, and green bin materials
• Assist in maintaining meeting rooms, common areas, entrances, and other parish spaces
• Support overall parish cleanliness and readiness

• Set up and take down tables, chairs, and equipment for meetings, programs, and events
• Assist with preparations for major liturgical seasons and celebrations, including Advent, Christmas, Lent, Holy Week, Easter, and other parish events
• Work collaboratively with parish staff and volunteers to support parish activities and operations

• Follow Archdiocesan health and safety policies and procedures
• Conduct routine safety inspections and report hazards promptly
• Assist in maintaining emergency preparedness and building safety measures
• Respond appropriately to facility-related emergencies
• Perform other related duties consistent with the responsibilities of the position

• Minimum 3 years of experience in building maintenance, facilities maintenance, property maintenance, custodial services, or…