Director of Finance

Description

About HELP Foundation

HELP is our passion! For more than 60 years, HELP Foundation has served people with intellectual and developmental disabilities. We provide residential, employment, transportation and day support services for adults and summer enrichment opportunities for children.

What HELP offers our Director of Finance

• A wide offering of healthcare and voluntary benefits offered as soon as the first of the month following 30 days of employment
• Paid Time-Off (PTO) with an additional 10 paid holidays
• 401(k) plan offering with an immediate fully vested matching program after completion of 6 months of service
• Referral bonuses paid after the referred employee completes 90 days of service
• OnDemand Pay options rather than having to wait for pay day
• Competitive salary

Position Summary

Under general supervision of the Chief Financial Officer (CFO), performs duties related to the function of Director of Finance including coordinating, planning, and reporting on the financial activities of the agency. Must be able to successfully complete all of the functions and competencies associated with this position as well as other duties as they may be assigned.

Essential Job Functions FINANCIAL DUTIES

• Overall Financial Statement Preparation:
• Responsible for proper and timely recording of all periodic data to agency accounting software.
• Responsible for the timely production of monthly financial statements prepared in accordance with Generally Accepted Accounting Principles.
• Work with the Accounting Manager to supervise all functions within the finance department.
• Will analyze monthly financial statements and be able to discuss all variances with senior management.
• Responsible for the management of annual external audits for all agency entities.
• Oversee and participate in the monthly reconciliation of all balance sheet accounts for each agency entity.
• Keep the CFO up to date on all aspects of routine financial activity.
• Ensure that all monthly reports are posted to TEAMS at the end of the monthly closing cycle.

Specified Functional Data Reconciliation ACCOUNTS RECEIVABLE / REVENUE CYCLE

• Has an excellent understanding of the billing processes and revenue streams for each agency program and type of consumer.
• Ensure that cash collections and agency A/R aging remain within acceptable time periods
• Analyze monthly billing reports to identify unusual fluctuations in monthly revenues for all revenue streams across all organizational programs.

ACCOUNTS PAYABLE / EXPENDITURE CYCLE

• Review daily expenditures with the Accounting Manager to ensure that invoices are posted to the correct fund, program and client code.
• Implement processes that ensure proper cutoff of all month-end expenses.
• Ensures that all required accruals are estimated properly at month end.

PAYROLL CYCLE

• Has an excellent understanding of the underlying payroll system
• Review and gives final approval for payroll submission to Paylocity each pay period
• Review and approve all payroll journal entries proposed by the Accounting Manager
• Monitor cash outlay for payroll and payroll taxes to ensure sufficient cash is on hand
• Ensures that payroll taxes paid agree to the liabilities recorded in the payroll system

FIXED ASSETS

• Prepare roll-forward schedules each month
• Determine useful life of all additions for depreciation purposes
• Calculate gain/loss on disposal of fixed assets
• Ensure that all subsidiary fixed-asset modules are current and depreciation is recorded timely
• Monitor CIP and assists Facility Director with accounting for CIP project costs

REVENUE AND EXPENSE

• Analyze monthly income statement for variances for unidentified discrepancies
• Monitor and track income statement trends on a program-by-program basis
• Prepare income statement KPI analysis and share and discuss information with program managers each month

OTHER ITEMS

• Monitor program productivity through various reports generated both internally and within billing software
• Monitor and compares monthly service billing to authorizations for all program areas
• Ensure that productivity and Electronic Visit Verification (EVV) reports are prepared timely each week for program review
• Ensure that weekly billing is submitted timely to outside…