Accounting Specialist​/Office Manager

Accounting Specialist / Office Manager – Innovative Air (Springfield / Eugene, OR)

Full‑Time | Monday–Friday | Competitive Pay DOE

Innovative Air is a fast‑growing HVAC company serving the Springfield / Eugene area. We’re looking for a detail‑oriented Accounting Specialist who can take ownership of our financial operations, support our project managers, and help keep our books clean, accurate, and up to date. If you enjoy structure, organization, and improving financial processes, this role is a great fit.

• Manage Accounts Payable (AP) and Accounts Receivable (AR)
• Enter and reconcile vendor invoices, match POs, verify pricing
• Monitor customer accounts, apply payments, send statements as needed
• Prepare and process job costing entries (labor, materials, equipment, burden, subcontractors)
• Maintain accurate job budgets and cost‑tracking inside Quick Books
• Support weekly payroll prep (review timecards, match jobs / phases, verify hours)
• Assist with financial reporting, month‑end reconciliation, and data cleanup
• Maintain vendor files, W‑9s, certificates, and project billing documentation
• Work closely with our Owner, field managers, and office team to streamline workflows
• Handle additional administrative accounting tasks as needed

• 5+ years of bookkeeping or accounting experience
• Strong skills in Quick Books Desktop
• Experience with job costing
• Ability to manage multiple deadlines with accuracy and consistency
• Excellent communication and organizational skills
• Comfort working in a fast‑paced construction / service environment
• Complete understanding of financial statements, AP / AR cycles, and reconciliation

• Knowledge of HVAC or construction accounting
• Familiarity with Kojo, ADP, or similar workflow tools
• Ability to improve and document processes

• Competitive hourly wage DOE
• Health, dental, and vision benefits
• PTO, paid holidays
• Stable, long‑term position with room to grow
• Positive team culture and supportive leadership

Please submit your résumé and a brief message explaining why you’d be a great fit for Innovative Air.