Accounting Associate

The Accounting Associate provides operational and transactional accounting support to ensure the accurate and timely processing of financial transactions across the organization. This position performs a variety of accounting, disbursement, reconciliation, vendor management, scholarship administration, and customer service functions while supporting the overall effectiveness of the accounting team.

The Accounting Associate serves as a key point of contact for internal and external stakeholders, helping facilitate daily financial operations, maintain accurate records, and support month-end, year-end, and special project activities.

• Follow the principles of the Foundation’s core values:
  
  Trust, Respect, Integrity, and Commitment
• Motivated to value-add to the success of the Foundation
• Dependable
• Detail-oriented
• Adaptable, receptive to change
• Teach through example and service
• Practice professional curiosity and desire to learn
• Excellent interpersonal skills and ability to work with a diverse constituency
• Maintain confidentiality

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Process and review Cash Disbursement Requests (CDRs) for completeness and compliance
• Coordinate approvals and supporting documentation
• Process payments and monitor disbursement activity, reviewing for compliance with Foundation policy, donor intent, and all applicable laws and regulations
• Respond to questions regarding payment requests and disbursement status
• Ensure timely and accurate processing of daily transactions.
• Coordinate scholarship payment processing and related accounting activities
• Maintain scholarship records and support documentation
• Reconcile scholarship transactions and balances
• Support annual scholarship reporting requirements
• Maintain vendor records and documentation
• Coordinate vendor onboarding and updates and assist with vendor inquiries
• Ensure compliance with IRS and organizational requirements
• Support annual vendor reporting and compliance activities

• Prepare assigned balance sheet reconciliations
• Perform accounts payable check reconciliations
• Research and resolve routine discrepancies
• Maintain supporting documentation for reconciliations and audits
• Assist with month-end and year-end accounting activities

• Assist with annual budget preparation activities
• Distribute monthly budget-to-actual reports
• Compile and organize financial information for reporting purposes
• Support routine and ad hoc reporting requests
• Assist accounting staff with data gathering and report preparation

• Maintain accounting records for assigned LLCs and special entities
• Assist with transaction review and reconciliations
• Support preparation of financial information related to entity activity
• Maintain supporting documentation and schedules

• Coordinate annual 1099 processing and reporting
• Process IRS and state tax payment requests
• Maintain records supporting compliance requirements
• Assist with regulatory reporting activities as assigned
• Support annual audit requests and documentation preparation

• Monitor and respond to accounting service requests and Zendesk tickets
• Serve as a customer service resource for internal and external stakeholders
• Route inquiries to appropriate accounting staff when necessary
• Assist with issue resolution and follow-up communication
• Maintain positive and professional relationships with stakeholders

• Participate in accounting projects and process improvement initiatives
• Support…