Executive Assistant

Department: Division of Equity & Inclusion
Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular, Ongoing
Salary: $20.98 - $31.63 per hour
FTE: 1.0

Review of Applications Begins

December 5, 2025; position open until filled

Special Instructions to Applicants

As part of the application you will be asked to provide names and contact information for three professional references, one of which is a recent supervisor.

We are interested in finding the best candidate for the position. We encourage you to apply, even if you don’t think you meet every one of our preferred qualifications- use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

The Division of Equity and Inclusion (DEI) works to build capacity for UO’s global leadership around policies, practices, and programs that provide access to all UO faculty, staff and students. DEI promotes inclusive excellence by working to ensure equitable access to opportunities, benefits, and resources through engagement with the campus and the community. As a part of our efforts, we design and implement campus-wide programs to recruit and retain a diverse community of students, staff, and community partners.

The Executive Assistant (EA) holds a key administrative role within the Office of the Vice President for Equity & Inclusion (OVPEI). The position provides administrative support to the Vice President, the Assistant and the Associate Vice Presidents (OVPEI SLT).

Under the direction of the Senior Project Manager, this position has a broad set of responsibilities supporting the priorities of the OVPEI SLT including calendar management, meeting and event support, presentation and documentation preparation, project & programming support, and working closely with Division staff and campus partners to support Division initiatives.

The EA must have the ability to work independently, confidentially and with an ethic of care, demonstrate sound judgment, and exercise creative problem-solving skills. The position requires deep understanding of principles of equity, inclusion, and diversity, and will develop a comprehensive knowledge of OVPEI, its programs and personnel, and the complex issues that accompany advancing equity and inclusion in a higher education environment.

• Three years of clerical/secretarial experience which included:
• one year at a full performance level performing typing, word processing, or other generating of documents; and
• lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

• Ability to balance competing demands, in support of executives' needs.
• Ability to solve problems and respond to a variety of options in complex situations.
• Ability to be effective in an interdisciplinary team environment.
• Ability to manage stressful situations appropriately, and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
• Ability to build and maintain relationships and work effectively with colleagues, faculty, staff, and students from a variety of diverse backgrounds.
• Ability to produce quality correspondence and presentations, following outlined branding standards.
• Ability to communicate effectively on behalf of an executive.
• Flexibility to shift directions quickly when priorities change and deliver against tight deadlines.
• Understanding of principles of equity, inclusion, and diversity, and the complex issues that accompany advancing equity and inclusion in a higher education environment.

• Bachelor's degree.
• Experience working with University of Oregon systems, policies, and procedures.
• Proficient with Microsoft Office applications (or similar) and ability to learn project management tools such as Smartsheet.

FLSA Exempt: Yes

All…