Graduate Enrollment Coordinator

Join the University of Oregon Division of Graduate Studies as a Graduate Enrollment Coordinator and play a pivotal role in shaping the graduate student experience. Reporting to the Assistant Vice Provost for Graduate Studies, you will guide students from enrollment to graduation, ensuring academic progress, navigating complex policies, and supporting degree completion. In this dynamic, student-centered role, you will collaborate across departments, solve nuanced challenges, and help improve processes that impact more than 3,500 students across 150+ programs.

If you are detail-driven, solutions-oriented, and passionate about higher education, this is your opportunity to make a meaningful, campus-wide impact.

Division of Graduate Studies

Administrative Program Spec

Regular, Ongoing

$22.84 - $34.70 per hour

1.0

April 23, 2026; position open until filled.

Motivated candidates will bring experience and innovative ideas regardless of meeting every preferred competency or qualification. Please apply if you meet some of the key qualifications and would enjoy working with the Division of Graduate Studies team to support graduate enrollment, student record management, and degree completion processes while reporting to the Assistant Vice Provost for Graduate Studies.

The Division of Graduate Studies serves as the institutional home for all graduate students and is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. The Division of Graduate Studies provides cross-disciplinary experiences, funding, and professional development; advocates for graduate students; and partners with programs for student success. Its programs and services affect nearly 3,500 graduate students and more than 150 graduate degree programs.

The Division’s core purpose is to promote graduate education by fostering excellence, innovation, and inclusiveness across all graduate programs.

The Graduate Enrollment Coordinator helps manage key processes that support graduate students from enrollment through graduation. This role ensures students meet university requirements such as continuous enrollment and satisfactory academic progress, and helps coordinate graduation and degree completion processes.

The position manages a variety of student record and enrollment processes, including academic leave, reinstatement, withdrawals, and transfer of graduate credit. The role also supports doctoral students advancing to candidacy and manages graduate graduation processes, including the review and processing of theses and dissertations.

The Graduate Enrollment Coordinator provides information and guidance to students, faculty, staff, and the public about graduate registration, graduation procedures, and Division of Graduate Studies policies. The position also reviews student petitions and requests for policy exceptions and helps explain requirements and processes to departments and students.

This role maintains a strong understanding of graduate policies and procedures and applies them when reviewing student records and graduation requirements.

The Graduate Enrollment Coordinator reports to the Assistant Vice Provost for Graduate Studies.

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond…