IT Project Manager II

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Overview

The IT Project Manager II is responsible for planning, coordinating, and delivering complex, multi-disciplinary technology and systems projects that support Lane Transit District's capital, operational, and strategic objectives. This role manages technology initiatives, overseeing scope, budget, schedule, procurement, vendor performance, quality assurance, and stakeholder coordination from initiation through closeout. Projects may include enterprise systems implementations, major system upgrades, technology infrastructure deployments, cybersecurity initiatives, data and analytics platforms, and technology components embedded within capital construction projects (e.g., access control, security systems, fiber, communications, and integrated building technologies).

The position regularly coordinates with IT staff, facilities, finance, procurement, consultants, vendors, regulatory partners, and internal stakeholders to ensure projects are delivered on time, within budget, and in compliance with District standards, policies, and regulatory requirements.

Project Planning & Management

• Coordinate, organize, and manage the services and work activities of assigned IT and technology-related projects; develop and implement project elements to meet overall program goals established by the department.
• Define project scope including stakeholders, internal team members, vendors, system impacts, dependencies, risks, and events that may affect delivery.
• Develop detailed project work plans, schedules, budgets, resource plans, and risk registers; perform critical path analysis and establish project priorities.
• Plan, organize, implement, and evaluate work activities to meet overall project objectives, including analysis of alternative technical approaches and delivery methods.
• Administer multiple concurrent projects at various stages of planning, execution, testing, deployment, and closeout.

Procurement & Contract Administration

• Lead or support development of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitation documents for IT systems, software, hardware, and professional services.
• Coordinate proposal evaluation, vendor interviews, selection recommendations, and contract award processes in accordance with LTD procurement policies.
• Participate in negotiation of scopes of work, schedules, deliverables, and fees; prepare contracts for execution and coordinate notices to proceed.
• Administer vendor and consultant contracts; monitor performance, authorize payments, and manage amendments and change orders as appropriate.

Technical Coordination & System Delivery

• Coordinate system design, configuration, integration, and implementation activities with internal IT staff, consultants, vendors, and external partners.
• Oversee system testing, user acceptance testing, data migration, deployment, and transition to operations.
• Coordinate technology components of capital construction projects, including building systems, security, access control, cameras, fiber, communications, and integrated platforms.
• Ensure systems meet functional, technical, cybersecurity, and performance requirements.

Budget & Financial Management

• Develop and manage project budgets; track expenditures and commitments; forecast cash flow and project cost impacts.
• Monitor project costs and schedules to identify variances and implement corrective actions.
• Support preparation of funding requests, internal authorizations, and Board materials related to IT projects.

Quality Assurance, Risk, & Compliance

• Lead project risk assessments and implement mitigation strategies.
• Provide oversight of quality assurance and quality control to ensure deliverables conform to contract requirements, technical specifications, security standards, and District policies.
• Ensure compliance with applicable federal, state, and local regulations, grant requirements, and organizational standards.
• Investigate project issues and risks; resolve conflicts; and interpret applicable rules, policies, and standards.

Stakeholder Engagement & Communication

• Coordinate communication of project planning, design, and implementation issues between technical staff, business owners, executive leadership, and external partners.
• Prepare and deliver project status reports, dashboards, briefings, and executive-level presentations.
• Prepare Board agenda items, project summaries, cost estimates, schedules, and supporting documentation.
• Represent LTD before consultants, vendors, and stakeholder groups on project-related matters.

Documentation & Reporting

• Prepare and maintain comprehensive project documentation including plans, schedules, budgets, risk logs, technical specifications, test plans, and closeout materials.
• Maintain accurate records of project decisions, changes, issues, and lessons learned.
• Develop and distribute project-related correspondence and communications.

Associated Work Activities

• Participate in development and…