Willamette Treatment Plant Program Supervisor WILLA

Manage full program life cycle with organized and disciplined approach.
Build program governance and advise on project approach, policies and best practices.
Identify key stakeholders, conduct needs assessments regarding potential program impacts, and develop a plan for mitigating impacts.
Engage with operations stakeholders ensuring the plant meets the highest standard of operability and user friendliness.
Manage Owners Agent and other contracts to ensure performance of consultants and contractors.
Manage vendor resources and activities including overseeing bid processes, contract management and renewal.
Work cross-functionally with other staff, peers, and customers across various lines of businesses, teams, and external partners. Identify dependencies with other programs and collaborate with key stakeholders and sponsors to manage intersecting objectives and competing resources.
Provide oversight, maintenance, and development of water rights and related activities pertaining to the project.
Create and execute project work schedules and revise as appropriate to meet changing needs and requirements to ensure the completion of assigned projects on time, within budget and in accordance with EWEB's goals and objectives.
Assess initial and emerging risks and complications. Respond with change control activities and other mitigation strategies.
Create plans and track progress; adjust and adapt as necessary to ensure timelines and budgetary requirements are met, and that program objectives are satisfied.
Create tools to monitor quality control and assurances, procedures, and processes. Applies and quantifies performance variances and graphic presentation of quality controls.
Meet quality standards of expected deliverables during all phases of the program life cycle: initiating, planning, executing, controlling, and closing.

Manage resources and cross functional program teams.

Motivate and provide direction and support to the program teams and stakeholders.

Supervise and provide both technical and functional oversight to staff by providing prescribed procedures, methods, formats, and training in several project management areas where the incumbent is a subject matter expert.

Schedule and assign tasks, monitor progress, review results and evaluate performance.

Prepare annual work plans and budgets for the program in coordination with EWEB financial staff.

Manage financial objectives and budget by forecasting requirements, scheduling expenditures, analyzing variances, and initiating corrective actions.

Ensure program documentation is created and maintained to include project initiation documents, plans, risk, and issue logs, change control documents, and any other relevant information for the program.

Use multiple means of reporting and communication strategies to convey project and program status to stakeholders at all levels throughout the organization including presenting to EWEB's Board of Commissioners. Includes development of key metrics and dashboards.

EWEB will consider an equivalent combination of relevant education and experience when reviewing applications. Candidates who do not meet all of the minimum qualifications, but whose application materials demonstrate the necessary knowledge, skills, and abilities to be successful in the position are encouraged to apply. We understand that valuable experience can be gained through various avenues, and we value diverse experiences and unique perspectives.

Experience:

Eight years of professional project or program management experience in high-level or enterprise-wide strategic Water/Wastewater Utility initiatives requiring coordination of activities and resources of multiple divisions and/or departments. Four years of direct supervision in a multi-functional work environment OR an equivalent combination of professional, senior, lead, or project management experience may satisfy the supervisor requirement.

Education:

Bachelor's degree from an accredited college or university in Engineering, Construction Engineering Management, Project Management, Business Administration, Management, Public Administration, or a closely related field.

Recommended education, experience, training, and certifications:
Project Management Professional (PMP) and/or Program Management Professional (PgMP). Professional Engineer (PE) in Oregon, or ability to obtain reciprocity within six months. Master's degree in a relevant area.…