Procurement Specialist

Job Title:
Posting and Procurement Specialist

Location: 13737 Noel Rd, Euless, TX 76040 – Remote

Duration: 7 months

Base pay range: $19.00/hr - $19.89/hr

• This is a remote, Monday–Friday (8 AM–5 PM) position; candidates must reside near one of the designated Manheim locations (Dallas, DFW/Euless, Nashville, or Chicago) for occasional onsite needs.
• The role centers on daily Central Purchasing operations, month-end accounting tasks, vendor coordination, and order management.
• Candidates should be comfortable performing high-volume data entry, tracking purchase orders, reconciling invoices, and resolving supplier issues in a fast-paced environment.
• Strong proficiency in Microsoft Office, familiarity with AS400 and Oracle, and a solid understanding of basic accounting procedures are preferred.
• Position requires excellent communication, accuracy, attention to detail, and organization, as well as the ability to manage repetitive tasks efficiently.
• Occasional overtime may be required during peak business periods or month-end close.
• Must be able to work independently, adapt to changing priorities, and maintain accurate purchasing records, reports, and documentation.

• High School Diploma or equivalent.
• Basic Auction knowledge.
• Knowledge of AS400, ORACLE, Microsoft Office Suite (Excel, Word, and Outlook), and basic accounting procedures.
• Ability to perform repetitive data entry tasks; manual dexterity.
• Effective communication skills and organizational skills required. Strong attention to detail and follow-through.
• Working knowledge of supplier base, parts and supplies ordering, and auction operations.
• Ability to effectively adapt to and lead change.
• Ability to operate adding machines and other office equipment (e.g., copier, fax machine, etc.).
• Ability to sit or stand for prolonged periods of time.
• Vision abilities required include close, distance, and depth perception.

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Review requisition orders to verify accuracy, terminology, and specifications (i.e. general ledger and purchasing categories and intended use).
• Provide supporting documentation for month-end accruals related to purchasing.
• Serve as liaison with Shared Services Center.
• Make local buying decisions in the event of an emergency.
• Cross-train for posting responsibilities.
• Prepare, maintain, and review purchasing files, reports and price lists.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Track the status of requisitions, contracts, and orders.
• Forward invoices to appropriate accounts.
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Submit bills for payment and ledger coding.
• May be required to work overtime (more than 40 hours per week) as business needs dictate.
• Perform other duties as assigned by management.

• Entry level

• Contract

• Information Technology

• Staffing and Recruiting

• 401(k)
• Vision insurance
• Medical insurance