Senior Medical Office Assistant - Public Health

• day to day support for the director of nurses, which can include scheduling meetings, processing paperwork, development of division procedures, checking and sorting requests to the public health nursing administration inbox, tracking of special projects pertaining to the community wellness center building and nursing division.
• assisting with community wellness center building operations and training of medical office staff as needed.
• data entry of time study, reviewing time study to timecards.

community wellness center
908 7th st
eureka, ca 95501

mon - fri, 8am - 5pm

under general supervision, assigns, directs and reviews the work of a small medical office support staff; provides difficult or specialized medical office support in a variety of county clinic and health program areas; performs related work as assigned.

this class performs as either the working lead level in the medical office support series with responsibility for providing direction to a group of medical office assistants performing similar work or functions as the specialist level, performing difficult, technical, complex or specialized medical support duties. This is not considered a supervisory class in that the selection, evaluation and discipline of employees is not assigned to this level and the number of employees for which direction is provided is limited.

• provides lead direction, training and work review to a small medical office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• provides input into selection decisions, performance evaluations and disciplinary matters.
• performs difficult, complex, technical or specialized medical office support work, which may require the exercise of independent judgment, the application of technical skills, and a knowledge of detailed or specialized activities related to the medical area to which assigned.
• researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations.
• provides information to the public or to county staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• organizes and maintains various departmental files.
• types correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter, word processor or computer terminal.
• proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
• enters and retrieves data and prepares reports using an on-line or personal computer system; reviews such reports for accuracy and makes corrections as required.
• attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date.
• may act as receptionist and receive and screen visitors and telephone calls and direct the caller to the proper person or personally handle the call.
• processes forms and records such as work orders, purchase requisitions and others related to the organizational unit; operates standard office equipment.
• provides necessary back-up for assigned medical office support staff.

• basic supervisory principles and practices.
• office administrative practices and procedures, including filing and the operation of standard office equipment.
• policies and procedures related to the medical treatment or screening area to which assigned.
• medical terminology as related to office support work.
• basic business data processing principles and the use of word processing or personal computing equipment.
• proper form for typed materials.
• business arithmetic, including percentages and decimals.
• correct english usage, including spelling, grammar and punctuation.
• record keeping principles and practices.

• planning, assigning, directing and reviewing the work of others.
• training others in work procedures.
• analyzing and resolving varied medical office administrative problems.
• organizing, prioritizing and coordinating work activities.
• reading and interpreting rules, policies and procedures.
• organizing, researching and maintaining patient and general office files.
• establishing and maintaining effective working…