Legal Office Assistant I​/II - District Attorney

legal office assistant i/ii - district attorney's office
the district attorney’s office enhances public safety and seeks justice for all community members through ethical criminal prosecution, education, rehabilitation, and crime prevention efforts. All members of the district attorney’s office work together in a supportive, fast-paced, professional team environment. Together we fairly and justly hold offenders accountable, assist crime victims, and uphold the law.

what you'll do:
this position is responsible for a variety of duties, including;

• prepare, organize, gather, distribution in alphabetical order all daily attorney court calendars physically and using an in-house computer case management software.
• organize, locate, and distribute various confidential reports, legal correspondence, facsimiles to case files for attorney review.
• gather and deliver case files and/or requested legal documents to attorney's during courtroom session.
• efficiently and alphabetically organize and maintain the physical file room, deliver and pick-up mail from the assigned departmental mail receptacles.
• prepare legal pleadings, letters, and documents for attorney review.

where you'll do it:
this position is located in eureka, california

a typical work schedule for this position is m-f; 8-5 with a 1 hour lunch


definition


under general supervision, provides a variety of routine to difficult legal office support to various county offices, which is often confidential and may include receptionist duties, document processing, typing, word processing, computer entry, recordkeeping and filing; performs related work as assigned.


distinguishing characteristics

legal office assistant i is the entry level class of this legal office support series. Initially under close supervision, incumbents learn general and legal office and county procedures. As experience is gained, there is greater independence of action within established guidelines. This class is alternately staffed with legal office assistant ii and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.


legal office assistant ii is the journey level class of this series, fully competent to independently perform a variety of responsible legal office support duties. Specific duties, including the amount of typing, word processing, use of on-line or personal computers and contact with the public will vary with the organizational unit to which assigned. This class is distinguished from senior legal office assistant in that the latter assigns, directs and reviews the work of a small legal office support staff or performs the most difficult, technical, complex and/or specialized legal or court office support duties which require an additional definable body of technical knowledge or skill.

• reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records.

• verifies, codes, edits, enters and retrieves legal data and prepares reports from an on-line or personal computer system following established formats; may access confidential statewide data files.

• reviews legal documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations; checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper superior court judge; issues marriage licenses, fictitious business name statements and other documents.

• compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures.

• types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard…