Assistant Registrar

Located in Eureka, Illinois, and chartered in 1855, Eureka College cultivates excellence in learning, service and leadership while providing students uniquely personalized and custom educational opportunities.

Originally founded by abolitionist members of the Christian Church (Disciples of Christ), Eureka College holds the unique distinction of being the first college in Illinois and only the third in the nation to admit men and women on an equal basis. The college, which is located on nearly 70 wooded acres in central Illinois, is the smallest of only 23 colleges and universities to ever award a bachelor's degree to a future President of the United States.

Eureka College is an equal opportunity employer committed to achieving diversity within its administration, faculty, staff, and students.

All offers of employment are contingent upon authorization to work in the United States without sponsorship and a successful completion, and clearance, of a background screening.

Location: Eureka, IL

Remote Status: On-Site

Job :290

# of Openings:1

REPORTS TO: Registrar

POSITION SUMMARY: Serve as a key member of the Registrar’s Office team, providing leadership support in the daily operations of the office and ensuring that the office provides the highest level of customer service to the campus community.

• Prepare initial degree audits for underclassmen and update annually.
• Evaluate college transcripts; complete transfer credit evaluations for prospective students; enter transfer credits in SONIS; and maintain transfer equivalencies in TES (Transfer Evaluation System) for the Admissions Office.
• Research course equivalencies for articulation agreements and memorandums of understanding (MOUs) and help the Provost prepare and draft transfer guides or course crosswalks.
• Maintain Registrar’s Office-related webpages.
• Manage academic components of graduation, including obtaining graduation applications; ordering diplomas, covers, and honors stoles; preparing candidate list for graduation program and “read-list” for Division Chairs; assisting Registrar with final verification of degree audits; processing graduates in SONIS; mailing diplomas; and assisting with the commencement ceremony as needed.
• Manage Eureka College’s Acadeum (online course consortium) enrollments (work with Registrar to choose which courses go on the schedule, create the course sections in SONIS, process adds/drops/withdrawals in SONIS and in the Acadeum portal, communicate with Acadeum support and other institutions’ points of contact to resolve EC student issues).
• Process academic forms such as add/drop/withdrawal slips, change of program forms, independent and directed study applications, and exit interviews.
• Utilize and maintain student information in SONIS (update addresses, biographical information, Education pages, Leave Statuses, etc.).
• Assist Registrar with enrollment management, including verifying 10 th day rosters; monitoring and verifying midterm and final grades; assisting advisors and students with registration; advising and registering new students; and monitoring wait lists, incomplete grades, registration holds, pre-requisites, and student absences.
• Assist the Registrar with the course schedule building process and classroom assignments in SONIS.

• Process transcript requests through National Student Clearinghouse.
• Upload documents to student files in SONIS (transcripts, degree audits, Permission Sharing Documents, academic forms, etc.).
• Process enrollment, degree, loan, and good student verifications, both on paper and online through National Student Clearinghouse.
• Assist with Orientations and Welcome Week events.
• Serve as…