City Clerk

Salary Range: $ To $ Annually

CITY OF EVANS

EMPLOYMENT ANNOUNCEMENT

Job Title:

City Clerk

Department:

City Manager

FLSA Status:

Exempt

Division:

City Clerk

Reports To:

City Manager

Classification:

Full-time Regular

Requisition:

1717

Salary Range:

$-$/year

Opening Date:

Friday, October 9, 2026

NATURE OF WORK:Under the general direction of the City Manager, the City Clerk leads and administers the City Clerk’s Office and serves as a key municipal governance professional. The position provides expert administrative and procedural guidance to the City Council, City Manager, Urban Renewal Authority, and City departments on legislative processes, official records, elections, public access to government information, licensing, and other assigned statutory and municipal responsibilities.

The City Clerk safeguards the integrity and accessibility of official City records; oversees accurate, timely, and legally compliant governance processes; and manages assigned cemetery functions. The position exercises considerable independent judgment, maintains political neutrality and confidentiality, develops staff and systems, and elevates matters requiring executive direction or legal interpretation to the City Manager or City Attorney, as appropriate.

ESSENTIAL DUTIES, KNOWLEDGE, SKILLS, AND ABILITIES

• Serves as Clerk to the City Council and Urban Renewal Authority; coordinates meeting calendars, agendas, supporting materials, packets, minutes, and accurate documentation of official actions.
• Oversees the preparation, execution, certification, publication, indexing, and permanent preservation of ordinances, resolutions, minutes, and other official legislative documents; maintains the official municipal code and coordinates code updates with departments and legal counsel.
• Coordinates public notices and procedural compliance with applicable open meetings requirements, adopted rules, and City policies; seeks legal guidance on questions of legal interpretation.
• Coordinates appointments, vacancies, and official records for City boards and commissions; provides procedural support and training as assigned.
• Coordinates contracts for municipal judge and legal services and facilitates Council’s periodic review of those services as directed; maintains appropriate separation between administrative coordination and legal advice.

• Serves as custodian of designated official City records and coordinates administration of requests under the Colorado Open Records Act (CORA), including response tracking, deadlines, lawful disclosure, and consultation with the City Attorney on exemptions or sensitive requests.
• Leads Citywide records management practices, including classification, retention, retrieval, preservation, authorized disposition, and employee training in accordance with applicable retention schedules and law.
• Administers and improves electronic document and records systems, indexing, searchability, access controls, and appropriate protection of confidential or privileged records; coordinates with departments that maintain specialized records.
• Maintains the official City seal and authenticates or certifies City documents when authorized.
• Performs the duties of the designated municipal election official to the extent assigned by applicable law and City policy; plans and coordinates regular and special municipal elections.
• Coordinates candidate filings, nomination petitions, ballot language and certification, public notices, campaign finance filings, and initiative, referendum, and recall processes, as applicable.
• Works with the Weld County Clerk and Recorder, Colorado Secretary of State, City Attorney, election vendors, and election workers to ensure accurate,…