Print Coordinator​/Proofreader

Overview

Title: Print Coordinator/Proofreader

Division: University Marketing and Communications

Department: University Creative and Print

FLSA Status: Non-Exempt

Salary Range: Grade 8: $17.61/hour

EEO Job Group: 5 E5

Perform a wide variety of duties in support of University Creative and Print, including acting as primary department contact and job coordinator on all job requests, acting as back-up administrator of the job management software, and assisting with budget maintenance, accounting functions and business functions for both Creative and Print and Copy Services. Serve as primary proofreader of content on all designed materials, text submitted by customers and jobs submitted directly to the Copy Center for University style, grammar, spelling and punctuation.

• Act as department coordinator for print, design and outsource order requests. Ensure information is gathered, enter orders and job specifications in the job management software, and communicate status of jobs to department clients. Notify production centers of incoming jobs.
• Accurately enter and set up all print and design specifications in the job management software from online order requisitions.
• Enter all jobs onto the departmental job schedule; maintain the schedule for design, proofing and production progress and enter pertinent job details.
• Provide estimates to clients as requested, utilizing job management software.
• Coordinate with the Assistant Director of Operations on job status and communicate changes to departments as needed.
• Perform preliminary proofreading on client-submitted files and make revisions/edits prior to submitting files to designers.
• Perform other university proofreading outside of the department as requested. Organize and store active text and media files for the duration of job production.
• Participate in subsequent internal proofreading while the job is active and verify that all proofreading changes are made, including University standards.
• Work with the Assistant Director of Operations and software vendor to update job management software programming or materials and labor costing; knowledge of software and database management is critical.
• Monitor status of all active jobs and accuracy of data for monthly chargebacks via the job management system; close out completed jobs at month end and submit chargeback reports and support documents to the Business Office.
• Prepare monthly invoices for design, copy services, large format and print work; perform monthly closeout of completed jobs for internal chargeback billing.
• Maintain all department purchase orders and execute accounting processes (accounts payable reports, invoice approvals, POs, credit card reconciliation, and adjustments).
• Maintain and organize a filing system for recent archived jobs; return submitted materials to clients upon completion.
• Provide departments with fiscal and calendar year-end reports of orders placed through Creative and Print upon request.
• Produce spreadsheets of monthly and annual departmental income and maintain a log of open standing POs and vendor history for analysis.
• Manage office operations including customer support, phone coverage, production supplies ordering, facility work orders, cabinet inventory, large-format supplies, and mail distribution. Greet and direct visitors as needed.
• Support the Creative and Print Director and Assistant Director of Operations in all aspects of daily operations.
• Complete timesheet recap sheets for student workers (if applicable) and support staff.
• Other duties as assigned.

• 3 years of experience in an office setting, bookkeeping, customer service, proofreading, or a combination required. A higher education degree may be considered in lieu of the 3 years of experience.
• Demonstrated proofreading or copy-editing experience.
• Proficiency in PC or Mac platforms, word processing, spreadsheets and database software.
• Strong interpersonal and written/verbal communication skills.
• Ability to gather and communicate information to ensure jobs are completed accurately and timely.
• Strong organizational and time management skills with high attention to detail.
• Ability to work under tight time constraints on multiple projects with a diverse group of individuals.
• Self-motivated and able to function independently with little supervision.

• Printing background preferred.
• Experience with a job management software system and Banner Financial Reporting System or similar applications.

• Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
• Occasional overtime may be required to meet department or project deadlines.
• Occasional travel may be required.

The University of Southern Indiana is a public higher education institution located on a 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits. Benefits for this position include:

• Affordable medical, dental, vision, life and short-term and…