Administrative Assistant Math and Academic Affairs

Administrative Assistant for Math and Academic Affairs

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The University of Evansville (UE) is seeking a highly organized and personable Administrative Assistant to provide critical year-round support to the Department of Mathematics, and seasonal support to the Departments of Biology, Chemistry, and Physics. This position also provides essential clerical and project support to the Academic Affairs Office, particularly the Associate Provost. If you possess strong organizational skills, enjoy working with students, and have facility with computer applications, we encourage you to apply.

• Financial & Budget Support:
  Provide comprehensive budget management support, including purchasing, processing budget transfers, handling internal reimbursements, and PCard reconciliation.
• Clerical & Processing:
  Process various university paperwork, handle interlibrary loans, and manage room reservations.
• Scheduling & Coordination:
  Schedule meetings, appointments, student review sessions, and assist the Associate Provost with meetings and assessment initiatives.
• Special Events:
  Coordinate and manage special departmental events, such as the Math Banquet and Summer Camp.
• Student Support:
  Coordinate the employment and scheduling of tutors for the Math Tutor Lab each semester.
• Recruitment & Outreach:
  Assist with recruitment efforts for Math, Actuarial Science, and Statistics and Data Science majors.
• Academic Affairs Support:
  Assist the Academic Affairs Office with clerical duties and support special projects, including occasionally attending committee meetings and taking notes.
• General Office Management:
  Monitor and order office supplies, request desk copies of textbooks, schedule and proctor exams, assist faculty with trip arrangements, submit maintenance and technology service requests.
• Communication:
  Provide visitor assistance and respond to external inquiries or direct them to the appropriate faculty member or university office.

• Skills:
  
  Good interpersonal and communication skills, strong organizational abilities are essential.
• Technology:
  Facility with Microsoft Excel and overall computer literacy is desired. Applicant must be comfortable using web-based applications.
• Attributes:
  Must genuinely enjoy working with young people (students).

Prior administrative experience in a higher education or academic setting.

This diverse role offers the opportunity to be at the center of critical operations for both the STEM departments and the highest level of Academic Affairs. You will be instrumental in the smooth functioning of academic support services and directly contribute to the University's administrative success.

Interested candidates should complete the online application and attach a cover letter and resume: http://(Use the "Apply for this Job" box below)..cfm

The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes.

Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

Entry level

Full-time

Administrative

Industries:
Administrative and Support Services

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