Distribution Services Assistant

Overview

Title: Distribution Services Assistant

Division: Finance and Administration

Department: Facility Operations and Planning

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 9 E8

Position Summary

The University of Southern Indiana is accepting applications for Distribution Services Assistant.

Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages, and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts.

• Receive and transport all incoming mail from the United States Postal Service (USPS).
• Receive and check-in freight and packages into campus tracking /delivery system(s).
• Inspect receivables for damage and maintain a secure work environment in order to promote security of the campus mail system. Maintain clean and organized warehouse, mailroom, and work areas.
• Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location.
• Deliver sorted mail to mailrooms in assigned buildings/areas and obtain electronic signature of delivery for all packages and freight.
• Collect outgoing mail and shipments from college or department mailrooms.
• Determine the correct mail class / processing category for all outgoing mail and packages. Affix correct postage, complete correct documents, and include correct markings on all outbound shipments.
• Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s).
• Review all outgoing mail and shipments to:
  • ensure valid departmental account numbers are indicated for each shipment.
  • ensure mail or packages paid by University are for business purposes.
  • ensure addressing information meets USPS standards and is a deliverable address.
• Deliver copy paper to assigned buildings.
• Fulfill and deliver custodial supply orders to custodial supply closets in assigned buildings.
• Collect recycled print cartridges from assigned buildings.
• Check status of shred paper bins in assigned buildings and inform Senior Tech when they need to be replaced with empty shred bins.
• Perform and document inspection of campus fire extinguisher equipment. Notify Senior Distribution Services Technician of equipment in need for repair or replacement.
• Deliver and pick up mail from USI locations in New Harmony and Stone Center as directed.
• Assist Distribution Services Technician with preparation and processing of campus bulk mailings. Assist Central Receiving and Warehouse Technician with accepting and delivery of packages, freight, and other deliverables.
• Perform other duties as assigned.

• High school diploma or GED.
• Experience working with inventory or delivery handling systems.
• Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges.
• Working knowledge of microcomputers, word processing, spreadsheets, databases, Internet, and electronic mail.
• Valid driver's license and the ability to operate campus fleet vehicles.
• Ability to obtain and maintain forklift and electric pallet jack certification.

One year of mailroom or delivery experience. Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder/inserter.

Standard work hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.

Irregular hours and overtime may be required, including times when the University is closed.

Frequent travel within the local area (15 miles) required.

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit (Use the "Apply for this Job" box below)..

Click "Apply Now!" near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:

N/A

A background check will be required for employment in this position.

USI typically will not sponsor an employment-related visa for this position.

Persons with…