Office Coordinator Angel Winds Arena

Oak View Group

Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.

The Office Coordinator will provide administrative support to all OVG departments at the venue as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties as well as certain accounting duties.

Hourly rate: $23.00‑$25.00

Health, Dental and Vision Insurance; 401(k) Savings Plan; 401(k) matching;
Paid Time Off (vacation days, sick days and 11 holidays)

This position will remain open until March 20 2026.

• Open administrative office at 8 : 30AM Monday through Friday
• Accounts Receivable data entry maintain Cash Receipts Log Box Office Deposit Log Cash Request Log and clear checks in accounting software
• Answer screen and direct phone calls
• Respond to general customer questions or comments
• Provide general administrative support under direction from the General Manager Directors and staff
• Perform general administrative functions including mail distribution photocopying filing ordering and maintaining office supplies
• Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
• Respond to public records requests received
• Assist Conference Center Sales Manager with client rental inquiries and contracting of events
• Process staff parking passes for campus
• Provide administrative support including typing correspondence maintaining calendar preparing contracts compiling expense and other reports
• Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance service calls and supplies
• Assist with various event related duties as needed

• Previous office management or executive support experience preferred
• Communicate clearly and concisely in the English language both orally and in writing
• Proficiency with computers in a Windows platform
• Advanced knowledge of MS Office applications (Word Excel Outlook Teams etc) with experience preparing accurate spreadsheets
• Consistent and reliable attention to detail accuracy and validity
• Demonstrated ability to work as part of team and with all levels of management
• Ability to successfully interact and collaborate all team members professionally and supportively
• Demonstrated ability to prioritize and meet strict deadlines
• Demonstrated ability to adhere to strict levels of confidentiality discretion and ethics
• Experience in composition of letters including business letters memos and basic report preparation.
• Effective interpersonal skills to establish and maintain effective relationships with customers employees superiors and business contacts in a professional timely and courteous manner

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens our people improves our service and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.

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Full-Time

years

1

23 - 25