Purchasing Admin Assistant

Position Title

Purchasing Admin Assistant

Date Posted

12/18/2025

Location

Everett, WA

Pay Range

$23.00 - $27.00 per hour

Application Instructions

With more than 100 years of steady growth, UMC is proud to offer an environment where continuous learning, collaboration, and innovation are part of everyday work. We empower team members through hands‑on experience, supportive training, advanced technology, and creative problem‑solving. Our people are knowledgeable, trusted, and committed to doing what’s right—for our clients, our teams, and our communities.

We recognize that our people are the foundation of our success. At UMC, we are intentional about fostering a culture where everyone feels welcomed, respected, and supported. We bring together talented individuals from across the region to form high‑performing teams in design, engineering, project management, and business services.

Let UMC be the next step in your career—where your well‑being, work‑life balance, and growth matter.

Application Process

UMC uses an electronic application process for open positions. Required documents may include a resume, cover letter, references, and work authorization confirmation. Online assessments may be included as part of the candidate evaluation process.

Benefits Summary

UMC offers a competitive salary and a generous benefits package, including:

Medical, dental, and vision insurance

401(k) plan with company match

Health Savings and Flexible Spending Accounts

Company‑paid life and disability insurance (STD/LTD)

Paid Time Off (PTO) beginning at 120 hours annually for full‑time employees

Seven paid holidays plus one floating holiday

Employee Assistance Program

Professional development support and tuition reimbursement

Employee referral program

Wellness program and employee events

Paid Time Off

Eligible employees begin accruing PTO on their date of hire. PTO combines vacation and sick leave, starting at 15 days per year for full‑time employees. UMC also follows Washington State Sick Leave guidelines, providing one hour of sick leave for every 40 hours worked.

Position Description

Compensation: $23 - $27 per hour; depending on experience

Location: Everett, WA

Classification: Non‑Exempt

Must be eligible to work in the U.S.

- Sponsorship not available

Position Overview

The Purchasing Administrative Assistant provides operational and administrative support to the Purchasing and Accounts Payable teams. This role ensures accurate processing of purchasing transactions, maintains system integrity, and supports cross‑functional coordination to ensure timely and compliant procurement activities.

Key Responsibilities

Process purchasing batches accurately and in a timely manner in accordance with company policies.

Create, review, and maintain purchase orders (POs), including PO add‑ons and revisions.

Monitor and resolve unapproved additions, discrepancies, and system exceptions.

Review, reconcile, and process expense reports for accuracy and policy compliance.

Provide support to the Accounts Payable (AP) team, including invoice matching and issue resolution.

Maintain and support Track Via data entry, reporting, and workflow processes.

Coordinate with internal teams and vendors to resolve purchasing and payment issues.

Maintain accurate purchasing records and documentation for audit and reporting purposes.

Provide general administrative and operational support to the Purchasing team as needed.

Position Requirements Required

Skills and Abilities

Basic computer skills (Excel, Word).

Strong attention to detail and organizational skills.

Ability to manage multiple tasks and meet deadlines.

Proficiency with purchasing systems and expense management tools.

Strong communication and collaboration skills.

Preferred

Education and Experience

High school diploma or GED.

Experience supporting purchasing, accounts payable, or finance teams.

1-2 years of experience in warehouse operations.

1-2 years of experience in returns or inventory management.

Required Licensing and Other Certifications

Maintain a valid driver's license and satisfactory driving record.

Equal Opportunity Employer Affirmative Action

UMC is committed to a culture of inclusion and connectedness. The collective sum of the…