Facilities Meeting Coordinator

Bellevue, Washington, United States or Everett, Washington, United States

Terra Power is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, Terra Power originated with Bill Gates and a group of like‑minded visionaries who evaluated the fundamental challenges to raising living standards around the world.

They recognized energy access was crucial to the health and economic well‑being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. Terra Power’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

Terra Power is seeking to hire highly motivated and forward‑thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. Terra Power is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

Terra Power is seeking a highly skilled and motivated Meeting Coordinator to support daily meeting logistics, corporate events, administrative operations, and cross‑campus coordination. This role ensures seamless execution of on‑site and off‑site meetings, supports company‑wide engagement events, manages key administrative calendars, and collaborates with teams across Facilities, Administration, AV, Construction, and Executive Support.

The ideal candidate is exceptionally organized, detail‑driven, and comfortable managing multiple priorities while delivering high‑quality service.

• Coordinate, schedule, and manage logistics for on‑site and off‑site meetings and events.
• Ensure all meeting and event requirements are captured and executed using the Meeting Request Form.
• Support corporate events including company lunches, Movie Nights, Brewery events, and other employee engagement activities across multiple campuses.
• Assist with planning and logistics for corporate‑wide events, including swag coordination and distribution.
• Maintain conference room schedules
• Partner with the audio & visual support team to update and maintain Confluence pages.
• Oversee and update the Administrative and Executive Team Calendars.
• Respond to and manage Jira tickets related to administrative and Facilities needs.
• Assist with lunch expense reporting and reconciliation in Concur.
• Provide backup coverage for Front Desk Access & Hospitality operations.
• Perform general administrative support and special projects as assigned.
• Strong ability to wear multiple hats and support multiple locations at any time.

• 5 years of experience in customer service, management and hospitality
• 5 years of experience with event coordination
• High proficiency in coordinating logistics
• Flexible with the ability to work well with diverse personalities
• Respond promptly and professionally to unsatisfied or frustrated customers, ensuring concerns are resolved with…