Coordinator, Meridian Center Global Leadership

Title
:
Coordinator, Meridian Center for Global Leadership

Salary
: $52,238 to $55,125

Employment Status
:
Full-Time

FLSA Classification
:
Exempt

Direct Report Title(s):
Non-Supervisory

Supervisor Title
:
Associate Program Officer, Program Officer, or Director

Summary of Position
:
Coordinators within the Meridian Center for Global Leadership (MCGL), manage all administrative, logistical, and financial arrangements for in-person and virtual leadership programs, including events on the sidelines of global convenings, exchange programs, reverse trade missions, workshops, and trainings, funded by federal and private-sector partners. Programs will be implemented in close collaboration with Meridian Centers, including Meridian's Center for Technology, Innovation and Space.

Participants include U.S. and global government staff, U.S. and global tech industry players, emerging professionals, and subject matter experts engaging with counterparts to exchange perspectives on priority issues and industry trends. Coordinators are expected to oversee the day-to-day implementation of both long-term initiatives and short-term programs.

This Coordinator position is anticipated to support long-term federal awards; trainings and convenings with the U.S. Department of State and U.S. Trade and Development Agency. This Coordinator will also be expected to support division-wide communications and business development initiatives, as capacity allows. Some travel may be required.

This position is in Washington, D.C. and requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice.

• Coordinate end-to-end logistics for domestic and international-facing programs—including arrangements for individual and group airfare, lodging, ground transportation, convening venues, and cultural activities—ensuring timely delivery and with compliance and budget alignment
• Manage virtual and hybrid programming logistics, including video conference platforms, event registration tracking, and distribution of digital materials
• Produce written outputs, including session descriptions, talking points, briefing documents, runs of show, discussion questions, staffing plans, program summaries, and other materials
• Administer and reconcile program funds (GSA per diem, travel advances, cultural allowances, prepaid cards) and develop/monitor project budgets; process invoices, reimbursements, vendor payments, and monthly expense reports in compliance with funding regulations
• Lead procurement processes, including drafting RFPs/RFQs, preparing vendor contracts, ensuring compliance with procurement policies, and maintaining accurate documentation
• Support participant recruitment and selection; prepare program materials and brief participants on grant provisions, travel arrangements, per diem, and insurance coverage
• Collect and organize participant onboarding materials and prepare detailed exchange visitor visa documentation, as required
• Maintain accurate and organized digital records in alignment with data privacy policies.
• In tandem with a program lead, provide stakeholder updates and assist with funder reporting, monitoring and evaluation, and final financial reconciliation
• Provide onsite logistical support during possible domestic and international travel, as needed
• Support program communications by drafting social media posts, website content, and program highlights, and coordinating with the Communications team to share program activities and outcomes.
• Contribute to business development efforts such as assisting with drafting of supporting materials and packaging of proposals.
• Responsible for completing all organizational administrative responsibilities in…