Associate Director of Admissions and Academic Operations

The Global Innovation Exchange has an outstanding opportunity for an Associate Director of Admissions and Academic Operations to join their team.

Reporting to the Academic Director for MSTI, the Associate Director of Admissions and Academic Operations oversees the full lifecycle of academic and admissions operations for the Full-time Master of Science in Technology Innovation (MSTI) program, the Hybrid MSTI program, the MSTI + Tsinghua University (THU) Dual Degree program, future GIX degree and non-degree programs, and corporate professional development programs. The role ensures that instructional logistics, course delivery systems, faculty coordination, curriculum operations, registration processes, and admissions workflows are executed with accuracy, efficiency, and compliance across multiple UW departments and with international partner institutions.

• Lead admissions operations for the Full-time and Hybrid MSTI, and the Dual Degree program.
• Manage admissions systems including serving as Slate PDE, updating and maintaining in good working order MSTI Admissions Data Tool, and CRM tools such as Element
  451.
• Manage admissions application reviewers and interviewers including recruiting, hiring, training, providing rubrics, assigning loads, scheduling, monitoring progress, evaluations, and operational workflows.
• Serve as the primary point of contact with Tsinghua University regarding academic operations and admissions workflows; manage cross institution timelines and admissions milestones; oversee the exchange of academic and admissions data between programs; facilitate communication and operational alignment between UW faculty and THU administrators.

• Manage faculty scheduling across MSTI programs by maintaining course schedules, timelines, and academic calendars; initiate faculty appointments with UW Departments for part-time temporary lecturers, affiliate teaching faculty, or visiting instructors and guest lecturers.
• Coordinate faculty meetings, workshops, and midpoint faculty check ins to support course delivery; oversee room reservations, quarterly time schedule submissions, and classroom configurations.
• Administer midterm and final course evaluations; oversee Canvas access and auditing for instructors, course assistants, and enrolled students; oversee DARs mapping for Full-time and Hybrid MSTI cohorts.
• Partner with UW Continuum College (PCE) to ensure registration and policy aligned billing is configured correctly; oversee non MSTI student registration processes; maintain and audit academic data across internal systems, including MyGrad, Element
  451, Canvas, and local databases.

• Recruit, hire, approve time in Workday, assign workloads, monitor deadlines, and provide training, expectations, and evaluation rubrics for admissions application reviewers and interviewers.
• Manage hiring workflows, provide onboarding and training on course operations, define quarterly responsibilities, and approve timesheets in Workday for Course Assistants.
• Provide supervision, assignment of duties, and workflow direction for admissions application reviewers, interviewers, and Course Assistants.

• Contribute to budget planning related to academic and admissions processes.
• Complete ad hoc assignments as needed.

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Bachelor’s degree in business, social science, English, education, or related field and 3 years of experience in higher education.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Strong organizational skills and ability to juggle multiple priorities and projects.
• Strong interpersonal communication and collaboration skills, with an ability to work with a broad range of individuals, from prospective and current students to faculty, leaders on campus, and professionals.
• Excellent writing and editing skills.
• Strong public presentation skills.
• Eye for detail and high standards of accuracy.
• Proficiency with the MS Office Suite.

• Master's degree in…