Financial Reporting & Budget Supervisor; Health Department

Financial Reporting & Budget Supervisor (Health Department)

Under the direction of the Finance Manager, or designee, the position is responsible for the supervision of reporting, budgeting, grants, and internal controls of the Department’s Finance Office, including internal and external financial reporting, budget analysis and reporting, grants accounting and reporting, fiscal monitoring, cash and investment management, capital asset inventory, policy and procedure development, internal controls, and compliance. This position may provide technical guidance and supervision to other finance department personnel or personnel from other programs.

The incumbent is expected to apply a working knowledge of applicable professional accounting principles, practices, and methods. The work requires skill in the use of automated accounting systems and involves managing month-end close, and review and/or preparation of a variety of financial reports including, but not limited to, monthly budget reports and the department’s year-end preparatory work as part of the county’s annual consolidated financial report submitted to the Washington State Auditors.

The position supports the Finance Manager in budget development, departmental reporting needs, and coordinate the department’s participation in the county’s annual audit. The incumbent provides direct supervision to assigned staff including development of work plans, evaluations, coaching and training, and managing work assignments as well as development of position and/or program performance measures.

• Participates in and supports emergency preparedness and response activities, including preparedness for the division, agency, and community.
• Perform supervisory responsibilities in accordance with the Department’s policies and procedures and applicable laws. Assist in interviews; make recommendations to hire; plan, assist, direct, and evaluate work in progress and upon completion; provide performance reviews; recommend and carry out disciplinary actions within scope of classification, up to and including the level of oral warning; address complaints; resolve problems; and approve/schedule leave time.
• Assign work to staff, monitor the work of staff; make adjustments in workloads as appropriate; and provide instruction and training for assigned staff, including quality, quantity and consistency of work.
• Reviews financial transactions for completeness, accuracy, and appropriateness; approves journal entries, cash/investment transfers, and accounts payable batches.
• Manages month-end and year-end close processes including preparation and/or review of journal entries and reconciliations; grant accountability worksheets, and reviews monthly budget and financial reports prepared by the accountants.
• Leads the implementation of the county’s annual year-end close out process to ensure departmental and county deadlines are met for state audit and federal reporting requirements.
• Develops, prepares and reviews the Department’s internal and external annual budget and annual financial reports and related documents for public health partners and consumers.
• Prepares and reviews the Department’s biennial budget, providing budget analysis and support to the finance office’s accounting liaisons, and program managers.
• Oversees grant accounting functions including reviewing grants and contracts to ensure compliance with terms and conditions of funding agency, contract provisions, and appropriate budgets.
• Reviews the Department’s contracts and grants; monitors expenditures and revenues for compliance, oversees grants reporting, and performs fiscal monitoring.
• Oversees, enforces, and maintains internal controls, segregation of duties, and best practices in the Finance team and Department wide.
• Works with staff to develop, streamline and document procedures; assure services are delivered in an efficient, cost-effective, and productive manner.
• Establishes and maintains a working environment conducive to positive morale, individual style, quality, creativity, and teamwork.

• Performs other duties as assigned.
• May serve as back-up Finance Manager.

• Bachelor…