Trade Show & Events Specialist

## Trade Show & Events Specialist Apply:
Bingen, WA:
Full time:
Posted 3 Days Ago:
R0003796

Are you an expert organizer who thrives behind the scenes, ensuring every detail comes together seamlessly? As our Trade Show and Event Specialist, you’ll play a key role in planning and executing defense and aerospace trade shows as well as important internal company events and all-hands meetings. Your strong coordination skills and eye for detail will help create successful, well-run events that showcase our work and keep our teams connected and informed.

Join us and contribute to events that support our mission and bring our company together.  Insitu is a pioneer in the design, development, product and operation of high-performance, cost-effective uncrewed aircraft systems. Based in Bingen, WA, our technologies help defense and government customers around the globe make quicker, more informed decisions to get the warfighter home safely.  
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* What you’ll do:

*** Plan, organize, and execute company trade shows and internal events, including major industry exhibitions, all-company meetings, and customer engagements.
* Work closely with internal teams and external partners to define event objectives, requirements, and success criteria.
* Develop event scope and display strategies, manage budget, monitor expenditures, and ensure on-time, on-budget delivery
* Serve as primary point of contract onsite to coordinate schedules, facilitation media/customer interactions, and deliver excellent attendee experiences
* Ensure facility clearances for internal events and adhere to all company compliance protocol
* Provide ad hoc event marketing, support speaking engagements, contribute to product branding and conduct customer and market research as needed
* Consult on Trade Show schedule and provide recommendations and insight on most effective events to attend
* Develop, monitor, and track key metrics for trade show and event engagement; identify creative approaches to increase meaningful leads  
** Education & Experience
*** Minimum 3 years of hands-on experience in event planning, trade show coordination, or similar project management roles.
* Bachelor’s degree with 6–9 years of related professional experience, or a master’s degree with 4–7 years; comparable advanced experience or certificate program may also be considered.
* Demonstrated ability to manage complex logistics for exhibit setups, including technology or product displays; experience with basic inventory management of event assets.
* Proven track record of managing multiple projects simultaneously, with excellent follow-through and proactive coordination.
* Exceptional attention to detail and strong organizational and time management skills.
* Outstanding critical thinking, interpersonal, problem-solving, and communication skills; able to effectively present ideas and respond to stakeholder and vendor inquiries.
* Highly adaptable and able to thrive under pressure; skilled at multitasking and shifting priorities while delivering high-quality event experiences.
* Strong project management skills — able to develop and execute plans, hold teams accountable, and pivot as needed to overcome challenges.  
** Preferred Education & Experience
*** Bachelor’s degree in marketing, communications, event management, hospitality, or a related field
* Previous experience supporting defense, aerospace, or similarly regulated and technical industries
* Experience in creating effective trade show materials; understanding customer experience and needs
* A reputation for bringing fresh creative thinking to events and trade show  
** Travel Requirement*****:
*** This position requires Domestic and International travel up to 40%.  
** In-Office Requirement Statement:** **(Hybrid)
** This…