Contract Administrator

Role – Contract Administrator Location – Hampton, Middlesex

The Contract Administrator provides essential support to project teams, with a primary focus on contract administration and change management across multiple projects and contracts. Working collaboratively with Project Managers and key stakeholders, this role is responsible for ensuring contract notifications, communications, and change management activities are managed accurately, consistently, and in line with contractual requirements and agreed timescales.

This role plays an important part in supporting successful project delivery through effective contract governance. The Contract Administrator will help increase visibility of project changes, support the management of risks and opportunities, and assist in ensuring compliance with contractual obligations. The position involves regular collaboration with internal stakeholders, subcontractors, suppliers, and clients, using contract administration systems such as CEMAR, alongside company-developed tools and templates.

• Providing contract administration support across multiple live projects and contracts.
• Administering and maintaining contract change management processes, ensuring changes are accurately recorded, tracked, and communicated.
• Preparing, issuing, and monitoring contractual notifications and communications in accordance with contract requirements and project procedures.
• Working closely with Project Managers and wider project teams to support the consistent application of contract management best practice.
• Collaborating with internal stakeholders, clients, subcontractors, and suppliers to support effective contract administration and communication.
• Maintaining accurate contract records using electronic contract management systems, including CEMAR, and company-developed tools and templates.
• Supporting contract compliance activities to help ensure contractual obligations, deadlines, and governance requirements are met.
• Assisting with the identification, recording, and communication of project risks and opportunities arising from contractual matters.
• Monitoring contract administration activities to ensure documentation is clear, accurate, and auditable.
• Contributing to the continuous improvement of contract management and administration processes.

We recognise that skills and experience can be gained in different ways. If you meet many, but not all, of the criteria below, we encourage you to apply.

• Experience in contract administration, contract change management, cost management, or a similar commercial support role.
• Knowledge of contract administration processes and contractual communications.
• Strong organisational and prioritisation skills, with the ability to manage multiple tasks and deadlines effectively.
• Excellent communication and stakeholder engagement skills, with the ability to build positive working relationships across a range of teams and levels.
• Ability to work independently, manage workloads proactively, and deliver high-quality outcomes within agreed timescales.
• Strong attention to detail and a commitment to maintaining accurate records and documentation.
• Proficiency in Microsoft Office applications, particularly Excel.

• Understanding of NEC and/or IChemE contracts.
• Experience using electronic contract management software, such as CEMAR.
• Experience with in engineering, construction, infrastructure, utilities, or major project environments.
• Commercial awareness and an understanding of project risk and opportunity management.

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment.

With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

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