Office Assistant II, III - Keoneula Elementary

Office Assistant II, III - Keoneula Elementary

Position offered by Hawaii State Department of Education.

Office Assistant II (SR-06): $3,141.00 per month.

Office Assistant III (SR-08): $3,266.00 per month.

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

• Experience:
  
  Progressive responsibilities of the kind described, as outlined in the Experience Requirements table.
• Basic
  
  Experience:
  
  Work experience demonstrating knowledge of English grammar, spelling, arithmetic, ability to read and understand oral and written instructions, write simply and directly, and compare words and numbers quickly and accurately.
• Clerical
  
  Experience:
  
  Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures and ability to carry out procedures in clerical work systems, operating various kinds of office equipment and technologies.
• Supervisory Aptitude:
  Required for positions with supervisory responsibility; demonstrated through successful completion of assignments with supervisory components or favorable supervisor appraisals indicating supervisory potential.
• Keyboarding/Computer Proficiency:
  Positions at Office Assistant II and higher typically require a typing speed of 40 net words per minute; must demonstrate ability to use computers and word processing and other software applications.

• Office Assistant II: ½ year basic experience; 0 clerical years; total ½ year.
• Office Assistant III: ½ year basic experience; 1 year clerical experience; total 1½ years.

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Completion of an accredited community college, business or technical school curriculum (at least fifteen semester credits) may substitute for Clerical Experience up to two years.
• Education in a baccalaureate program may substitute for Clerical Experience up to two years.

• Holidays: 13 paid holidays per year (14 during an election year).
• Vacation: 21 days per year for Bargaining Units 1‑4, 9‑13.
• Sick Leave: 21 days per year for Bargaining Units 1‑4, 9‑13.
• Health Insurance:
  State pays part of premiums for State‑sponsored plans.
• Group Life Insurance:
  Free life insurance for employees and retirees.
• Retirement Plan:
  State contributions; eligibility based on years of service and age.
• Other benefits include flexible spending accounts, tax‑sheltered annuity, deferred compensation, temporary disability insurance, social security contributions, workers' compensation, union & collective bargaining assistance.

The Hawaii State Department of Education is an equal opportunity employer. Discrimination on the basis of sex, race, color, religion, national origin, age, disability and other protected categories is prohibited in accordance with federal and state law.

Applicants must meet the specified requirements and submit required documents within ten (10) days of application. Failure to provide documentation may result in rejection of the application.