Office Coordinator

Overview

OFFICE COORDINATOR ROLE SUMMARY. The Office Coordinator role at Schafer Sports Center will be responsible for all back-office operations which includes but is not limited to office management, computer program database management, scheduling, billing, inventory, and lesson metrics. At times, the office coordinator will be asked to perform ad hoc reception and marketing administrative duties as well. This role typically reports to the General Manager.

• Monitor and roll up reception’s daily phone logs, close reports, etc into executive summary email for senior management on a daily basis
• Review outstanding reception call log on a daily basis and respond to all client calls and inquiries within 24 hours
• Responsible for addressing scheduling change and make up lessons requests from clientele
• Ensure that any changes made by the receptionist/other staff are accounted for and are appropriate
• Act as the point person for client billing
• Ensure client billing information is up to date
• Ensure monthly charges being processed in computer program
• Alert Manager/Owner when additional supply ordering is required
• Enforce Schafer Sports Center office procedures and constantly look to update best practices
• Ensure receptionist/staff is utilizing appropriate “scripts” for answering customer queries

• High School diplomas with past office management and/or sales experience a plus
• Must have superior communication and interpersonal skills when dealing with clientele
• Must have a professional demeanor and appearance
• Constantly stay abreast of Schafer Sports Centers policies and procedures
• Proven multi-tasking experience a must
• Ability to constantly “WOW” our customers