Assistant Director of Administration

Professional Services Specialist 1 (A)

State

Title:

Professional Services Specialist 1 (A)

Bargaining Unit: CWA

Employment Type:

35 hours per week (Full‑time)

Internal salary: $84,547.83 – $ (Steps 1‑11)

External salary: $84,547.83 – $96,493.26 (Steps 1‑4)

The internal salary range is used for applicants who are current NJ state employees with underlying classified status for promotional calculations who meet the requirements below. The external salary range is used for candidates who are not NJ state employees who meet the requirements below.

Founded in 1855, TCNJ offers a highly personalized and collaborative liberal arts education with over 7,400 undergraduates and 700 graduate students. The college is consistently ranked among the top comprehensive colleges in the nation, offering small classes, a 13:1 student‑faculty ratio, and an immersive living‑learning experience. With a 4‑year graduation rate ranked #1 in New Jersey and #9 among U.S. public institutions, TCNJ is a model for public higher education.

Academic Affairs supports all academic programming at TCNJ, including the academic schools, college‑wide academics, and the following academic support offices:
Office of Academic Affairs, Center for Community Engagement, Center for Excellence in Teaching and Learning, Career Center, and Office of Grants and Sponsored Research. This position will primarily reside in the Provost’s Office and support multiple Academic Affairs teams. The Assistant Director of Administration reports to the Director of Administration within Academic Affairs and provides strategic administrative, operational, and financial oversight in support of Academic Affairs schools, departments, and designated centers.

Serving as a key partner to the Director of Administration, this role delivers high‑level guidance and coordination across multiple units and functions, ensuring consistency, compliance, and operational excellence throughout the division. Under the direction of the Director of Administration, the Assistant Director serves as the primary administrative liaison for the Center for Community Engagement, the Center for Excellence in Teaching and Learning, the Career Center, and the Office of Grants and Sponsored Research.

The position works collaboratively with Academic Affairs leadership to advance divisional priorities and manages core functions including budget development and monitoring, human resources and hiring support, training and process implementation, travel and contract administration, scholarship disbursement, and professional development initiatives.

• Budget Management:
  Oversee and support departments with an annual budget planning process including forecasting, strategic spending, and multi‑year financial planning across assigned Academic Affairs units.
• Partner with the Director of Administration to guide the division’s full budget cycle, ensuring alignment with institutional priorities and long‑term goals.
• Oversee financial operations, including budget monitoring, expenditure tracking, analysis, and preparation of financial summaries for leadership review.
• Manage and streamline financial workflows, including reimbursements, purchasing, payment processing, and internal controls to ensure compliance with College policies.
• Support the financial administration of grants, including budget creation, reporting, reconciliation, and collaboration with the Office of Grants & Sponsored Research.
• Oversee departmental credit card usage, ensuring accurate reconciliation, proper documentation, and adherence to College guidelines.
• Human Resources & Hiring Support:
  Coordinate with the Director of Administration and Deans in managing faculty and staff hiring, including requisitions, contracts, job descriptions, recruitment documentation, onboarding support, and best practice advising.
• Travel:
  Oversee the Academic Affairs student travel policy documents and respond to campus‑wide questions regarding student travel; ensure all travel requirements and documentation are completed and align with College guidelines; support the Director of Administration and departments with processing…